Services officer

***Only receive applications through the link in JR: tetratech.referrals.selectminds.com/intdev/jobs/services-officer-42276
We are looking for a highly dedicated and self-motivated Services Officer to join the Aus4Skills program and play a key part in the Admin and Finance work area.
Contribute to a world where people, communities and the planet thrive.
Tetra Tech International Development is a leading development consulting firm working with government, businesses, and NGOs to solve complex development challenges in the Indo-Pacific region. For more information please visit our website .
*** The opportunity
- Based in Ha Noi, Viet Nam
- Contract until 31 December 2025, with the possibility of extension
- Reserved for Vietnam nationals
*** Key responsibilities
- Provide reception services such as answer incoming telephone calls and arrange outgoing calls when requested
- Responsible for arranging official documents for international staff/visitors, i.e. visa application, visa extension & visa support letters, ensuring visa list is updated
- Responsible management of monthly utility usages such as telephones, stationery, photocopy etc., and ensuring timely payment is made
- Maintain contacts with Government bodies and with external suppliers such as tickets, stationery, hotels, visas services, representative officer, etc.
- Assist with the logistical arrangements for all program events, briefings, meetings
- Assist with travel and accommodation arrangements of Aus4Skills staff, advisers, overseas personnel as appropriate
- Deal with suppliers to obtain quotations for Australian Award Scholarships (AAS), alumni and other events, administrative goods and services
- Other duties as reasonably required by Managers