Accounts Receivable Accountant

A, Invoice issuance:
- Issue the invoice when notified by site managers and project managers
- Input invoice details to accounting software.
- Prepare invoice amendment minutes for incorrect invoice
- Reconcile AR balance with clients
B,Account Receivable:
- Calculate provision for bad debts and retention, classify aging;
- Follow up with contract manager, court and lawyers in litigious cases
- Contact with client about payment schedules and inform BOD- manager the payment status and cash-in plan.
- Prepare receivable plan reports at end (twice per month)
- Send confirmation letter to customers at the end of financial year.
- Update file "Open close job list updated"
- Update DSO (Days Sale Outstanding report), AR-New Project File, Inventory Break Down (relevant to AR part), Over/ Under-Billing, Advance Payment from clients
C, Bank guarantees
- Preparing all the required documents for issuing bank guarantee (bidding guarantee, advance payment guarantee, performance guarantee, and warranty guarantee). Supporting other team to issue payment guarantee in special cases.
- Fill in applications, wordings base on existing templates,
- Contact and negotiate client/ CFO/bank to get final approval for the wordings.
- Updated all issued and received warranties on ERP system and send reports related to bank guarantees as required,
- Following deadline of guaranties and inform others for renew processing,
- Update off-balance sheet information quarterly,
- Filling and arrange bank guarantees (soft and hard versions).
D, Others :
- Review claim summary, finalization and contract liquidation of site mangers
- Request for original copy of supporting documents
- Support accounting team for other works such as: Filling and arrangement of accounting vouchers, scanning invoices and contracts, submit IPC/letters to BOD for getting signature,
- Other works upon requested.