[HCM] Công Ty Joy Journeys Tuyển Dụng Chuyên Viên Trợ Lý Của CEO Full-time 2024

COMPANY INTRODUCTION
Joy Journeys (JJ) là 1 công ty về du lịch chuyên cung cấp các tour khám phá Việt Nam đến với du khách nước ngoài sử dụng tiếng Anh (Mỹ, Anh, Úc, Canada...), với mong muốn mang văn hoá, con người, di sản... những gì đẹp nhất của Việt Nam đến với phần còn lại của thế giới.
Executive Assistant to the CEO
Tính chất công việc: Toàn thời gian - Chuyên môn: Hành chính, Nhân sự - Địa điểm: Hồ Chí Minh - Mức lương: Thỏa thuận - Kinh nghiệm: Yêu cầu ứng viên có kinh nghiệm; Không cần kinh nghiệm - Đừng lo! Chúng tôi sẽ đào tạo bạn từ đầu. Có kinh nghiệm là điểm cộng!
JOB DESCRIPTION
Roles and Responsibilities Executive Support
Completes various administrative tasks for the CEO, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing sometimes confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office.
Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others on matters related to the CEO's programmatic initiatives.
Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO, including those sensitive or confidential. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the CEO's office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," understanding the environmental issues and keeping the President updated.
Provides leadership to build relationships crucial to the organization's success and manages various special projects for the President, some of which may have organizational impact.
Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to lead the company effectively.
Prioritizes conflicting needs, handles matter expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures.
Board Support and Liaison
Serves as the CEO'Sadministrative liaison to the company's board of directors.
Assists board members with travel arrangements, lodging, and meal planning as needed.
Maintains discretion and confidentiality in relationships with all board members.
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Senior Management Liaison
Participates as an adjunct member of the Executive Team, including assisting in scheduling meetings and attending all meetings.
Assists in coordinating the agenda of senior management team meetings and off-site, and all-staff meetings.
Facilitates cross-divisional coordination of travel and outreach plans.
Communications, Partnerships, and Outreach
Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the President and the organization in general.
Edits and completes first drafts for written communications to external stakeholders.
REQUIREMENTS
Strategic Initiatives
Works with the Strategic Initiatives team in coordinating the CEO's outreach activities.
Follows up on contacts made by the CEOand supports the cultivation of ongoing relationships.
Edits all and creates acknowledgment letters from the CEOto donors.
Qualifications
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
Expert-level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Emotional maturity
Highly resourceful team player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
Forward-looking thinker who actively seeks opportunities and proposes solutions.
Education and Experience Requirements
Bachelor's degree required.
Strong work tenure: 3 to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.
Experience and interest in internal and external communications, partnership development, and fundraising.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
BENEFITS
Môi trường làm việc trẻ trung năng động.
Được tham gia vào các tour du lịch hiện có của công ty.
Tiềm năng thu nhập cao.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 15/10/2024
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
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