Office Assistant - Saigon

Job Accountabilities
Perform administrative and secretarial support - coordinate activities, conduct research and ensures that requests are carried out.
Handle inquiries and/or refer to the appropriate personnel/department.
Review and answer mail and inquiries and determine if Executive action is required.
Provide necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements (coordinate meetings, travel, hotel bookings).
Respond to complaints and request for information. Assist and explain procedures and policies in response to inquiries within the area.
Take and transcribe dictation. Draft letters and internal memos. Process, handle, and maintain all types of confidential information.
Check all incoming documents and ensure completeness/accuracy of information provided to fast track approvals,
Anticipate and prepare meeting materials, charts.
Compose routine and non-routine correspondence, memoranda, reports which are generally confidential in nature.
Maintain confidential filing system, categorise and maintain manuals, sensitive correspondence, and other source material.
Coordinate prompt purchasing of office supplies and stationeries. Ensure proper maintenance of all office equipment.
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
Qualifications
High school graduate or Certificate in Secretarial Procedure
Minimum 2 years relevant experience
Fluent in reading, writing and speaking English
Certificate in computer applications - MS Office (Word, Excel PowerPoint and Access)
The ability to work independently, as well as function as part of a team, is required.
Ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously.
A professional manner for interaction with internal/external high-level positions is necessary.
Excellent organizational skills.
Must be mature in outlook, organized; extremely detail oriented and possesses strong follow-up skills.
Demonstrate Quality consciousness.
Good problem solving abilities.