Operation Admin Supervisor

Mô tả Công việc
- Manage & create customer profile, product, price on FAST system.
- Support Sales Admin to receive and perform the POs from clients/customers: Prepare & issue delivery note, VAT invoice.
- Coordinate with Warehouse staffs & driver or transport services for delivery and pay for their service.
- Daily sales report, close and calculate monthly & quarterly Sales bonus, Sales incentive.
- Prepare Sales contract & other administrative documents.
- Purchase office & warehouse stationeries & materials, facilities.
- Supplier's payments follow up with Accountant.
- Support some HR activities when needed.
- Inventory follow up (including return / exchange damaged products if any).
- Coordinate & place PO to Local Factory & prepare Semolina for Instant Pasta production.
- Import - Export Management:
+ Communicate with Export team in France:
· Place and confirm PO (finish goods & semolina)
· Check and confirm supporting documents of PO: Invoice, Bill of Lading, Certificates.
· Follow up the vessel.
+ Communicate with local forwarder:
· Check the quotation for their logistic service
· Provide them the right / correct documents for clearance
+ Supervise & coordinate with Warehouse staffs to make the products to be ready for sale after clearance: fumigation, sub-label, re-packaging if needed.
- Product registration, product specification, Factory certification
- Gather supporting documents to transfer to Accountant for monthly close, collaborate with Accountant to make sure the closing figures is correct (outstanding, inventory, invoices,...).
- Other tasks as assigned by superior