Project Admin

1. Reporting:
- Responsible for monitoring project KPI and E&T, ensuring everyone in project team key in the Data,
- Prepare and update the report for the project KPI and E&T on regular basic (daily, weekly, monthly, bi-annually, yearly) such as project KPI, Capex spending, sundry and activities (5S's - Suggestion).
- Prepare & update project presentation (key fact) organization chart.
2. Controlling:
- Checking, monitoring &consolidate with Admin the report about project labor hours.
- Payment preparation for Framework Order such as electricity, water, waste water.
3. System:
- Control, manage and ensure all department documents are update in DMS, work as DMS Champion for the project team.
- Monitor, update and keep in order the archive room, keep in order and prepare the file for Engineering Audit + update new document in Engineering Compliance file.
- Train new comers, assist project staff on SAP as Globe Super User.
4. Administration:
- Record, update & distribute minute of DOR, Weekly Project Review meeting, TPM meeting
- Assist to update KPI on the board and in the system, ensure all the boards are always up to date and keep the KPI updated in the EC room
- Prepare travel expenses for the project team
- Monitor & update annual leave file
- Monitor & update meeting room calendar - Prepare meeting room before hand and put it back in order after meeting
- Distribute Mail