Purchasing & Administration Supervisor

Mô tả Công việc
1. Administrative Responsibilities:
Reception Management: Oversee the reception area and ensure efficient handling of visitor management and incoming communications.
Meeting Room Management: Receive and process requests for booking meeting rooms and ensure that they are prepared and managed as per the schedule.
Company Seal and Correspondence Management:
Manage the company's official seal and track its usage in official documentation.
Maintain the logbook for incoming and outgoing correspondence.
Document Certification: Perform notarization of documents and manage the legal consular legalization process.
Office Supplies and Equipment Management: Monitor office supplies inventory and ensure that office equipment is properly maintained and serviced.
Other Administrative Support: Assist in additional administrative tasks as assigned by the management, including event organization, travel arrangements, and office space management.
2. Purchasing Responsibilities:
Processing Marketing Orders: Receive and process purchase orders from the Marketing department.
Vendor Coordination: Work closely with suppliers to negotiate terms, place orders, and ensure the timely delivery of goods.
Order Approval: Present purchase orders for approval and ensure that proper documentation and sign-off are secured before order placement.
High-Value Orders: For purchase orders exceeding 20 million VND, follow the appropriate procedures, including price comparisons and approval by relevant authorities.
Contract and Agreement Review: Review contracts with suppliers to ensure compliance with company policies and pricing agreements.
3. GM Secretary (Occasional):
Administrative Support to GM: Provide occasional administrative assistance to the General Manager, including handling documents, scheduling meetings, and coordinating office tasks as required.
General Administrative Requests: Support GM in addressing any special administrative requests or tasks related to company operations.
Reception Management: Oversee the reception area and ensure efficient handling of visitor management and incoming communications.
Meeting Room Management: Receive and process requests for booking meeting rooms and ensure that they are prepared and managed as per the schedule.
Company Seal and Correspondence Management:
Manage the company's official seal and track its usage in official documentation.
Maintain the logbook for incoming and outgoing correspondence.
Document Certification: Perform notarization of documents and manage the legal consular legalization process.
Office Supplies and Equipment Management: Monitor office supplies inventory and ensure that office equipment is properly maintained and serviced.
Other Administrative Support: Assist in additional administrative tasks as assigned by the management, including event organization, travel arrangements, and office space management.
Processing Marketing Orders: Receive and process purchase orders from the Marketing department.
Vendor Coordination: Work closely with suppliers to negotiate terms, place orders, and ensure the timely delivery of goods.
Order Approval: Present purchase orders for approval and ensure that proper documentation and sign-off are secured before order placement.
High-Value Orders: For purchase orders exceeding 20 million VND, follow the appropriate procedures, including price comparisons and approval by relevant authorities.
Contract and Agreement Review: Review contracts with suppliers to ensure compliance with company policies and pricing agreements.
Administrative Support to GM: Provide occasional administrative assistance to the General Manager, including handling documents, scheduling meetings, and coordinating office tasks as required.
General Administrative Requests: Support GM in addressing any special administrative requests or tasks related to company operations.