Sourcing & Procurement Assistant

* Key Objectives
This position will be responsible for partial of Sourcing & Procurement activities of MATERIAL, CAPEX (Fixed Access), MRO (Maintenance Repair Operation), PROJECTS and OTHERS (Administration, Office, IT, OHSE...). The target of this position is to to achieve Procurement mission & duties at optimum cost, drive the improvement of vendor performance so that can improve the cash flow of the organization.
* Key Responsibilities: Sourcing, Material Planning and Procurement Management (apply for Operating Supplies) and Sub-contractor
1. For the goods and services for Operation
• Work with end-users closely to ensure requirements are clear then do the sourcing and procurement activity with budget considered.
• Analyze the spending and market trend then source suitable suppliers in local to meet end users' requests.
• Buy for MRO & Others: check PR data in SAP then process PO and follow up delivery to meet demand of Manufacturing/Maintenance/Others.
2. For Out-source fabrication
• Find subcontractors with suitable unit prices to meet the project schedule
• Coordinate with the Warehouse and QC Department to monitor processing progress, delivery, and settlement for each project
3. Vendor and Sub-Contractor Management
• Do vendor and Sub-contractor assessment regularly as procedures, monitor and record strictly vendor performance.
• Maintain the good relationship with vendors within clean procurement compliances.
• Evaluate the suppliers to make sure they comply to the environmental requirements specifying in procurement procedure.
4. Contract Management
• Negotiate the new contracts with the new prices, delivery terms, payment terms for the best benefit of company.
• Review and renewal the existing contracts within timeline.
• Manage the contract record system.
5. Supplier Payment Management
• Collect documents: PO, delivery notes, invoices... and send to Finance team for payment process as agreed payment terms.
• Manage cash in advanced activities
• Work with Finance team and negociate with vendors to balance the payment budget if needed to improve the cash flow.
6. Supporting Responsibilities
a. Inventory Control
• Work with Manufacturing and Warehouse to maintain resonable inventory levels, it must be match with inventory cost, demand and Warehouse space.
• Analyze the consumption of goods/consumables then release the safety stock strategy.
• Sell off excess stock & negotiate to return to supplier excess stock on hand if any
b. Cost Control
• Update the Cost Book of critical material/accessories/buy-out goods for Proposal team monthly to ensure the right/best price for attending the construction tender.
• Improve competitive edge and high quality product by preparing cost comparison and negotiating with a minimum of three vendors.
• Make the tenders and competitive price comparison that followed procurement procedure.
• Negotiate with supplier to extend payment term as long as possible to improve cash flow for company
c. Other tasks assigned by supervisor
• Complete weekly/monthly purchasing reports
• Carry out related work for ISO audits, tax or other financial audits
• Other tasks assigned by supervisor