Admin OfficerCông ty TNHH Avenue to Success
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Mô tả công việc
- Greet and welcome visitors, clients, and employees.
- Answer phone calls, screen and direct them to the appropriate person or department.
- Handle incoming and outgoing mail, emails, and packages.
- Manage the reception area, including keeping it clean and organized.
2. Administrative support:
- Schedule and coordinate schedules, appointments, meetings, and conference room bookings.
- Maintain office calendars including leave and coordinate travel arrangements.
- Manage office supplies and inventory, and place orders when necessary.
- Handle basic bookkeeping tasks, such as invoicing and expense tracking.
- Prepare annual budget for the office, plan the expenditures, analyze variances, and carry out necessary corrections that may arise
- Ensure filing systems are maintained and up-to-date.
- Design and implement office policies and procedures. Oversee adherence to office policies and procedures
- Prepare administration reports and schedules to ensure efficiency.
3. Communication and correspondence:
- Respond to inquiries and provide information to clients, customers, and employees.
- Draft and edit correspondence, memos, and other office documents.
- Coordinate internal and external communication, including distributing internal announcements and coordinate company-wide emails.
4. Office maintenance and organization:
- Ensure the office is clean, tidy, and well-maintained.
- Coordinate with vendors and service providers for office repairs and maintenance.
- Manage office equipment and coordinate repairs or replacements as needed.
- Manage contract and price negotiations with office vendors, service providers, and office lease.
5. Miscellaneous tasks:
- Collaborate with department heads to gather budget requirements and create the annual organizational budget
- Set up the budget tracking system and processes, including budget codes, approval workflows, and reporting templates
- Organize outing trip for employee of head office according to the approved plan and budget.
- Organize weekly/monthly/quarterly meetings for Managers and staff
- Coordinate with other departments and team members to ensure smooth operations.
- Perform any other administrative tasks as assigned by the direct supervisor.
Yêu cầu
Education and Experience:
- Bachelor's degree in business administration or a related field.
- Previous experience in a receptionist or administrative role is preferred with a willingness to learn.
- Knowledge of office management systems and procedures.
Skills and Qualifications
- Proficiency in verbal and written communication skills for effectively interacting with clients, employees, and visitors.
- Active listening skills to understand and address inquiries and concerns.
- Strong interpersonal skills to greet and interact with people from diverse backgrounds in a professional and friendly manner.
- Good organizational skills to manage multiple tasks, prioritize work, and meet deadlines.
- Proficiency in time management to handle various responsibilities efficiently.
- Attention to detail to ensure accuracy in managing documents, schedules, and records.
- Good problem-solving skills to handle unexpected situations and resolve issues efficiently.
- Flexibility and adaptability to changing priorities and work demands.
Computer and Technology Skills:
- Proficiency in using computer applications such as word processing, spreadsheets, email, and calendar management software.
- Familiarity with office equipment like photocopiers, printers, and telephone systems.
- Basic knowledge of data entry, file management, and record keeping.
Professionalism and Discretion:
- Professional appearance and demeanor to represent the organization at the front desk.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Adherence to ethical standards and a commitment to maintaining a professional work environment.
Quyền lợi
- Salary is negotiable
- Working in a professional, dynamic and friendly environment.
- Monthly teabreak, birthday, annual company trip.
- Fully implement policies in accordance with the Labor Law and the Company's regulations.
Giới thiệu công ty
Công ty TNHH Avenue to Success việc làm
Tầng 6, Tòa nhà số 55, Trương Quốc Dung, Phường 10, Quận Phú Nhuận, TP Hồ Chí Minh, Việt Nam
Quy mô: Từ 26 - 100 nhân viên
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Công ty TNHH Avenue to Success việc làm
Tầng 6, Tòa nhà số 55, Trương Quốc Dung, Phường 10, Quận Phú Nhuận, TP Hồ Chí Minh, Việt Nam
Quy mô: Từ 26 - 100 nhân viên