Administrative Assistant Full-Time 2024Tập Đoàn Hóa Chất Dow Việt Nam

Responsibilities / Duties
Provides professional administrative support to a group of employees under direction from leaders and colleagues
Assists with meeting logistics of booking conference rooms, ordering food/drinks, visitor requests and escorting visitors/guests. Assists with providing appropriate meeting supplies.*
Receives, screens and directs incoming calls, visitors, and mail. Prepares reports in alignment with procedures and guidelines. Demonstrates good listening skills and ability to follow directions.
Demonstrates good problem-solving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks.
Acts as office equipment focal point and/or has the ability to troubleshoot. Utilizes training resources to obtain knowledge and build skills. Proactively initiates conversation with senior-level admins and offers to help before being asked.
Researches travel options including flight, hotel and rental cars. May arrange less-complicated travel. Runs errands for the group when needed.
SALES CONTRACT MANAGEMENT RESPONSIBILITIES: Prepare Sales Contract & Rebate Agreement and routing to get approvals from various approvers in the in-house Contract Management Tool. Once approved, send hard copies to customers and Contracts Focal Points.
Schedules meetings for team members and moves meetings per leader direction.
Uses business software applications and stays up-to-date on changing technology (e.g., Microsoft Office applications).
Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases.
Learn and understand Dow's safety behaviors and intervene when seeing unsafe behaviors.
Completes assigned tasks as defined from start to finish in the timeline given by others. Ask clarifying questions as needed. Demonstrates speed and flexibility as required in responding to work changes. Understands the importance of high quality results and seeks to archive them. Maintains a level of productivity and quality in own work. Identifies way to improve efficiency of assigned tasks. Anticipates activities.
Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamwork-oriented with desire for continuous learning.
Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team. Demonstrates a commitment to safety and Dow's core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.
Demonstrates basic knowledge and application of Dow software/IT tools. Less day-to-day coaching in the tools and systems used in this job role. Identifies the appropriate software/tool to use to complete tasks. Stays current on information technologies. Troubleshoots standard office equipment problems and applies necessary steps for resolution. Understands and utilizes integration of different business/functional systems.
Benefits - What Dow Offers You
We invest in you.
Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.
Here are just a few highlights of what you would be offered as a Dow employee:
Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental and emotional well-being, to help you get the care you [protected info] you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning and educational resources to help you achieve your long term financial-goals.
Become a Dow shareholder through various employee stock programs.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Global Paid Time Off (PTO) policies:
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group's (ERG) participation.
Join our team, we can make a difference together.
APPLY HERE