Personal Assistant to Managing Director

1. Summary:
We are seeking a highly organized, proactive, and confidential Personal Assistant (PA) to provide exceptional administrative and operational support to our Managing Director. The ideal candidate will possess excellent communication, interpersonal, and problem-solving skills, and thrive in a fast-paced environment. You will play a vital role in ensuring the smooth operation of the Managing Director's office and managing their schedule to maximize efficiency and productivity.
2. Responsibilities:
• Calendar Management: Schedule appointments, meetings, and travel arrangements for the Managing Director, prioritizing effectively and ensuring adherence to deadlines. Manage scheduling conflicts and communicate effectively with internal and external stakeholders.
• Travel Coordination: Coordinate all aspects of the Managing Director's travel, including booking flights, hotels, and ground transportation. Ensure all travel documentation is in order and manage expense reports.
• Communication & Correspondence: Manage the Managing Director's email inbox, prioritize messages, and draft responses as directed. Screen and direct phone calls, ensuring only important calls reach the Managing Director. Prepare professional correspondence, presentations, and reports as needed.
• Project Management: Assist the Managing Director with ongoing projects by managing deadlines, coordinating with internal teams, and gathering necessary information. Prepare agendas and briefing materials for meetings.
• Office Management: Maintain an organized and efficient office environment. Oversee office supplies, manage petty cash, and ensure smooth operation of office equipment.
• Confidentiality & Discretion: Maintain strict confidentiality regarding all matters pertaining to the Managing Director and the company.
• Additional Duties: Perform other duties as assigned by the Managing Director, which may include research, data analysis, or administrative tasks./p