School Office Manager

***School: Respected EMASI/EMASI Plus school
***Report to: School Office Manager reports directly to the Managing Director.
***Job overview:
The post holder is managing all non-academic functions (except Admissions and Marketing), services, and staff so that the academic team can maintain a concentrated focus on teaching and student achievement. The School Office Manager ensures that the school is managed with operational excellence and fiscal prudence by creating, refining and implementing policies and systems and reducing bureaucracy as per the objectives of the school. The School Office Manager and his/her team work to create a culture of service and support. The School Office Manager partners with the Senior Leadership Team (SLT) to develop a school-wide culture of respect and achievement and a team culture grounded in common goals, mutual respect, empathy towards others, and an appreciation of diversity.
***Responsibilities:
Systems Development
Develop and implement school-wide non-academic systems and procedures that ensure operational excellence within the school. Systems include but are not limited to: Transportation, Safety, canteen, procurement, compliance tracking, and budget management.
Compliance
• Capture and organize key school data with reliability for the creation and completion of various compliance reports.
• Manage and successfully complete all necessary compliance reporting to the Local authority and Khai Sang stakeholders.
• Ensure that all fire, life, and safety regulations and procedures are implemented ensuring the well being of all school staff.
School Operations
• Manage the daily execution of the school's operations including matter of HR, Accounting, IT, Office & property matters such as building maintenance, canteen, transportation, security, cleaning, health and safety, bus monitoring and bus monitor staffing, etc.
• Manage school's inventory process.
• Manage the services provided by the team to ensure the services are efficiently provided in a timely manner and any complaints are dealt with effectively
• Provide leadership to the team by training, mentoring, supporting, motivating and giving advice through the performance management process
• Supervise and give timely advice to staff to deliver high quality services
• Manage and administer complete and accurate annual budgets
Business
• Support the development, management, and maintenance of the procurement lifecycle, including but not limited to: vendor selection, account creation, purchase order management, materials requisitioning and receiving, inventory management, and invoice reconciliation and payment.
• Support the Managing Director in the development and management of the annual budget to ensure that school meets its financial goals.
Information Technology
• Serve as on-site IT contact, including managing IT assets, assisting staff with IT issues as able, and serving as main touch-point to staff on-site.
Human Resources
• With Corporate HR's support, serve as human resource administrator as it relates to employee information and benefits.
• Maintain all employee files; update required HR paperwork and data systems.
• Oversee staff attendance to support Corporate HR in providing exact payroll information.
And other duties as determined by the line manager after due consultation.