Warehouse Officer/warehouse SupervisorNghi Son Refinery And Petrochemical LLC - Vietnam

Warehouse Officer is responsible to:
- Development: Work with IT for the WMS system enhancement to adapt Warehouse work requirements.
- Inventory Management:
+ Maintain all inventory stored at the warehouse to ensure proper status or availability.
+ Responsible for accurate data entry of all inventory/shipping paperwork into CMMS or other business systems for incoming/outgoing parts/tool.
+ Make sure that the documents and materials received from suppliers and other sources are accurate and complete.
+ Prepare and control inventory counting plan including cycle counting and ticket counting.
+ Timely report any discrepancy to leaders and update the status on system.
+ Prepare daily, weekly, monthly inventory movement report and monthly inventory balance report.
+ Identify and investigate inventory discrepancies, stock shortages, or surplus inventory, conducting root cause analysis and implementing corrective actions.
+ Coordinate with Accounting for issues related to inventory movement. Implement inventory control measures, such as FIFO (first-in, first-out) or LIFO (last-in, first-out), to optimize inventory turnover and minimize obsolescence.
+ Maintain record of receipts as well as issuance of items that are going out of the warehouse so as to ensure accuracy and completeness.
+ Keep track of OSD goods and prepare related reports
- Material Master Data Management:
+ Standardization of materials master data which shall eliminate ordering of duplicate materials.
+ Standardization of materials master data which shall eliminate ordering of duplicate materials.
+ Capturing the relevant information from manufacturer's catalogues and other reference documents.
+ Data cleansing and enrichment, walk down and inspection of warehouse items (spare parts), developing buying specification and additional characteristics as per NSRP standards by taking measurements/inspections, identifying the discrepancies between the actual item characteristics/measurements physically in stock, existing reference documents, and the catalogue information available in CMMS Maximo/SAP.
+ Ensuring that the finished materials master data description in CMMS Maximo/SAP can be used by Purchasing Department to replenish the item without additional information.
+ Review existing master data and ensure relevant information is suitably enhanced, properly checked for errors and duplication, in order to maintain the highest possible standards in the Material Master Data.
+ Standardize the description format in a logical sequence based on rule book standardization for cataloguing.
+ Use the standard material Master abbreviations to add new items or update/extend/deactivate existing items.
+ Update all the relevant information i.e., UOM, Valuation type, Lead time, Warehouse Number etc. in CMMS Maximo/ SAP Material Master and ensure all required fields are accurately completed.
+ Responsible for flagging within the materials master data any obsolete / inactive items in coordination with operations and supply chain leads.
+ Define Material/ Item Classification, spares, general or consumable using the item type definitions.
+ Ensures quality of master data in key systems, as well as development and documentation of processes with other functional data owners to support ongoing maintenance and data integrity.
- Other Responsibilities:
+ Manage warehouse documents (PO, PR, Certificates, Warranty, MSDS, Reports, MRO request, MRO issue reports & other).
+ Perform other tasks as assigned by Sr. Warehouse Officer and Team Leader, Manager.
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Warehouse Supervisor is responsible to:
- Warehouse Operation:
+ Provide a safe working environment, adhering to Health, Safety and Environmental procedures and ensuring they are understood and practiced by the team at all times.
+ Provide operational support of a transactional operations area for assigned warehouse area with the main task: warehouse safety & security, managing storage area, materials In/Out, preservation, space management, Warehouse's asset/facility, lifting and rigging, projects, catalyst & chemical transportation, PTW and HSSE document, MOC, operation, housekeeping, support end-user for materials checking, etc.
+ Provide operational support by performing a range of route activities following established procedure.
+ Supervise and control order picking, goods in, goods out operations to ensure accuracy with minimum handling and stock damage.
+ Tracking and coordinating the receipt, storage, and timely delivery of goods and materials.
+ Work together with other departments, such as Import/Export and procurement, end-user, to effectively manage and prioritize incoming and outgoing shipments.
+ Coordinating, or overseeing warehouse & logistics operations.
+ Activities include productivity and process quality of warehouse operations, reducing controllable expenses.
+ Maintain all inventory stored at the warehouse to ensure proper status or availability.
+ Keep stocked materials and equipment's under good condition in warehouse.
+ Supervise all Physical Inventory Counting and audits (including Monthly, Quarterly and Annual Inventories).
+ Storage space management and optimization.
+ Ensure that warehouse operations are aligned with internal customer requirements.
+ Responsible to distribution material/equipment in time to coincide the work order scheduling.
+ Proper packing, labeling and tagging of parts before putting away inventory to prevent misidentification and damage to parts.
+ Operate & maintain warehouses & storage facilities and equipment & tools supporting for all activities relating to warehouse operations.
+ Schedule and supervise the transportation of goods and supplies following established procedures to ensure on-time delivery of goods.
+ Control of MHE management to ensure full operational capacity and achieve daily targets.
+ Maintain warehouse and machinery, ensuring equipment is serviced when needed and a clean and tidy workspace is kept at all times.
- Other Responsibilities:
+ Guide, manage contractor labors for warehouse if required
+ Motivate and lead Storekeeper to effectively carry out given tasks.
+ Perform other tasks as assigned by Sr. Warehouse Supervisor and Team Leader, Manager.