Academic Administration Coordinator

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1. POSITION SUMMARY
The Academic Administrative Coordinator provides comprehensive administrative and operational support to ensure the smooth and effective delivery of academic programs.
The position coordinates academic activities, supports faculty members and students, manages academic documentation, and facilitates communication among academic departments, lecturers, students, and relevant stakeholders.
The successful candidate should be highly organized, detail-oriented, proactive, and capable of managing multiple tasks in a dynamic academic environment.
2. KEY RESPONSIBILITIES
A. Academic Program Administration
Coordinate the day-to-day administrative operations of assigned academic programs.
Prepare and maintain academic schedules, class timetables, examination schedules, and teaching plans.
Coordinate course arrangements, classroom bookings, and academic resources.
Monitor class operations and ensure academic activities are implemented according to approved schedules.
Support the preparation of academic reports, teaching assignments, and semester plans.
B. Faculty and Lecturer Coordination
Coordinate with local and international lecturers regarding teaching schedules, course materials, and academic requirements.
Assist with lecturer onboarding and provide administrative guidance.
Collect and manage teaching materials, syllabi, course outlines, and other academic documents.
Coordinate lecturer availability and resolve scheduling conflicts.
Support faculty meetings, workshops, and academic events.
C. Student Academic Support
Respond to students' academic and administrative inquiries.
Provide guidance on class schedules, course registration, examination arrangements, and academic procedures.
Coordinate student attendance records, academic progress documentation, and course evaluations.
Assist in handling student requests and academic-related issues.
Work with relevant departments to ensure a positive student experience.
D. Academic Records and Documentation
Maintain accurate and up-to-date academic records and databases.
Prepare and process academic documents, forms, reports, and correspondence.
Manage course files, lecturer profiles, student records, and teaching-related documentation.
Ensure the confidentiality and accuracy of academic information.
Support internal audits, accreditation activities, and quality assurance processes.
E. Academic Events and Operational Support
Coordinate academic events, seminars, guest lectures, workshops, and orientation activities.
Arrange logistics, venues, equipment, and supporting materials.
Work closely with other departments to ensure effective academic operations.
Identify operational issues and recommend improvements to administrative processes.