Accountant Executive (SAP Experience)

Reporting directly to Finance report and tax Manager, Accountant Executive is responsible for managing the company's account payable activities, ensuring timely payment processing, accurate booking, proper supporting documents, compliance with internal policies and statutory requirements, and other tasks assigned.
Job Purpose
• Invoice verification and payment processing
• Vendor account reconciliation and payable monitoring
• Expense booking and accrual support
• Payment proposal and cash flow coordination
• Compliance with accounting, tax, and internal control procedures
Accountabilities
(1) Invoice and payment control
• Review and verify vendor invoices, supporting documents, contracts, purchase orders, and service acceptance documents before processing payment.
• Ensure all payment requests are properly approved in line with company policies and delegated authority.
• Process payment requests accurately and on time according to payment schedule and agreed terms with suppliers.
• Follow up pending documents with relevant departments to ensure timely payment completion.
(2) Accounts payable management
• Record account payable transactions accurately and in a timely manner into the accounting system.
• Monitor outstanding payable balances by vendor, by due date, and by type of expense.
• Prepare AP aging reports and provide regular updates on overdue or upcoming payments.
• Reconcile vendor statements and resolve discrepancies with suppliers and internal stakeholders.
(3) Expense booking and month-end closing
• Book operating expenses, accrued expenses, prepaid expenses, and other related AP entries in compliance with accounting standards and company policy.
• Support monthly, quarterly, and yearly closing by ensuring AP transactions are properly recorded within the required timeline.
• Prepare accrual schedules and follow up reversal / actual invoice matching in subsequent periods.
• Ensure correct cost center, GL account, and expense classification for all AP transactions.
(4) Compliance and documentation
• Check validity, completeness, and compliance of invoices and supporting documents in accordance with tax and accounting regulations.
• Maintain proper filing of payment documents, contracts, invoices, and reconciliation records.
• Support internal audit, external audit, tax audit, and ad-hoc checking by providing relevant AP documents and explanations.
• Ensure all AP activities are performed in compliance with internal control procedures and company policies.
(5) Coordination and process improvement
• Coordinate closely with procurement, logistics, warehouse, and other functions on invoice issues, GR/IR matters, and payment status.
• Communicate with vendors regarding payment timeline, balance confirmation, and document clarification.
• Support improvement of AP process efficiency, system accuracy, and payment workflow.
• Perform other accounting and finance tasks assigned by line manager.