Accountant

Job title: Accounting and Admin Staff
Working location: District 9, HCMC
Working time: Mon-Fri (8 AM - 7 PM, including 1.4 hr break); 48 hrs/week
Position Overview The Accounting & Admin Staff will be responsible for supporting the company's accounting, finance, office administration, procurement, and general operational activities in Vietnam.
The role requires a highly organized, detail-oriented, and responsible individual who can manage accounting and administrative tasks accurately while coordinating effectively with internal departments, customers, suppliers, and external service providers.
The ideal candidate should have a good understanding of accounting and administrative processes, strong communication skills, and the ability to work independently in a fast-paced, multinational environment.
Main Responsibilities
Accounting & Finance
Handle day-to-day accounting and finance administrative tasks in accordance with company policies and local regulations.
Prepare and process invoices, payment requests, receipts, and other accounting documents.
Check invoices and supporting documents for accuracy, completeness, and compliance with internal procedures.
Coordinate with internal departments and suppliers regarding invoice collection, verification, and payment processing.
Support accounts payable and accounts receivable activities.
Support customer invoicing, payment follow-up, and collection of outstanding receivables.
Maintain and update accounting records, payment schedules, and supporting documentation.
Prepare and organize documents required for monthly, quarterly, and annual accounting activities.
Office Administration
Manage day-to-day office administration and ensure smooth office operations.
Handle telephone reception, incoming/outgoing correspondence, and general office communications.
Manage office supplies, equipment, and other administrative purchases.
Arrange travel reservations, accommodation, transportation, and related administrative requirements when necessary.
Support employees with travel expense claims and reimbursement procedures.
Maintain company calendars, administrative records, and relevant databases.
Assist in preparing letters, contracts, reports, presentations, and other administrative documents.
Organize and maintain company documents and records on SharePoint and other internal systems.
Support company meetings, events, and other internal activities when required.
Procurement & Vendor Administration
Support procurement activities for office supplies, services, and other business requirements.
Prepare and process purchase requests, purchase orders, quotations, and related documents.
Coordinate with suppliers to obtain quotations, invoices, contracts, and other required documentation.
Maintain supplier and vendor records.
Follow up with suppliers regarding deliveries, invoices, payments, and outstanding documents.
Contract & Document Administration
Support the preparation, review, circulation, and filing of contracts and commercial documents.
Collect and maintain supporting documents required for customer, supplier, and internal processes.
Coordinate document authentication, certification, registration, legalization, or other administrative procedures when required.
Maintain proper document control and ensure important records are accessible and up to date.
Compliance & Reporting Support
Support compliance with company policies, accounting procedures, and local Vietnamese regulations.
Assist in preparing documentation for internal and external audits.
Prepare basic accounting and administrative reports as requested by management.
Maintain confidentiality of financial, commercial, employee, and company information.
General Business Support
Provide administrative and accounting support to management and other departments as required.
Requirements:
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
5+ years of experience in accounting, finance administration, office administration, or a similar position.
Good understanding of basic accounting principles and accounting processes.
Experience with accounts payable, accounts receivable, invoicing, expense claims, and payment processing.
Familiarity with Vietnamese accounting, tax, and invoicing requirements is preferred.
Good command of English, both written and spoken.
Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
Additional Requirements
Willingness to travel when required.
Ability to work effectively with regional/APAC teams and external stakeholders.
Commitment to maintaining confidentiality and professional standards.