Accounting Executive (AP)

PRINCIPAL ACTIVITIES:
• Vendor invoice management
• Handle all payable invoices from vendors and expense claim from staffs, check
information ensure invoices are compliance with local tax requirement, properly
supportive documents attached and appropriate approved by authorized person in
accordance to company policy
• Follow up with some specific suppliers to such as: telephone, rental, electricity, taxi
to ensure invoice receipt in timely manner, no services cut
• Prepare Invoice authorization vouchers in excel format and get vouchers approvals
• Create PO when received PR from OPS and other departments, and get appropriate
authorized signatures
• Expense posting
• Daily posting all Invoice into Axapta, ensure transactions are records to correct
Vendor, GL and cost centre
• Update input VAT in excel format for monthly reporting
• Allocation monthly prepaid expense
• Prepare payment proposal twice a month, get approved and scan approved payment
lists and related vouchers to regional AP Manager to process the payment.
• Prepare petty cash payment vouchers ensure cash payment is comply with cash
payment policy
• Prepare Input VAT report and collect VAT out from AR and declare in tax online as
well.
• Perform balance sheet reconciliation: Vendor details, VAT detail, bank statement are
agreeable with GL balance
• Filling, archiving all AP documents including Invoices, contracts, POs, and bank
payment vouchers
• Assist in annual audits both internal and external and statutory audits