Admin Clerk (District 9, HCMC)

Job Summary
This role supports the Operations Specialist in managing team performance, administrative processes, and daily operations. The position is responsible for data reporting, purchasing coordination, attendance management, and various administrative and transactional tasks to ensure smooth team operations.
Key Responsibilities
1. Reporting & Data Management
Collect, analyze, and summarize KPI and quality-related data
Prepare regular reports on team performance and operational metrics
Support the Operations Specialist in monitoring and improving team KPIs
2. Purchasing & Inventory Management
Handle department purchasing activities, including quotation, application, and receiving processes
Manage inventory following FIFO and minimum stock level principles
Procure items such as fixtures, jigs, low-cost equipment, consumables, and labor protection supplies
3. Attendance Management
Arrange and optimize attendance schedules based on operational needs
Monitor and resolve attendance anomalies
Manage leave, vacation, and related records
4. Shipping Coordination
Prepare documentation for international sample shipments
5. Administrative & Operational Support
Perform daily administrative tasks such as meal booking and document management
Support employee welfare activities, including insurance and trade union matters
Arrange transportation, travel (tickets, hotels), and expense reimbursements
Handle IT-related applications and requests
6. Other Duties
Carry out additional tasks as assigned by the supervisor