1. Office & Building Operations
- Oversee daily office operations to ensure a safe, professional, efficient, and well-maintained working environment.
- Coordinate office maintenance, repairs, cleaning, pest control, security, and facility services.
- Conduct regular workplace inspections and proactively identify operational or maintenance issues.
- Manage office facilities, meeting rooms, common areas, workspaces, furniture, equipment, office supplies, and pantry requirements.
- Coordinate seating arrangements and workplace setup for new employees and organizational changes.
- Support office renovation, relocation, expansion, and workplace improvement projects when required.
- Coordinate workplace safety, emergency preparedness, and business continuity requirements with relevant stakeholders.
- Ensure office operations comply with company policies, building regulations, and applicable requirements.
- Continuously identify opportunities to improve workplace efficiency and employee experience.
2. Admin Team Supervise (
IT helpdesk/ Building Technician/ Admin)
Supervise the daily operations and performance of the Administration support team, including:
- Define responsibilities, priorities, and service expectations for team members.
- Plan and allocate daily, weekly, and periodic assignments based on business requirements.
- Monitor performance and ensure tasks are completed accurately and within agreed timelines.
- Conduct regular team meetings and individual check-ins.
- Identify capability gaps and coordinate appropriate training or development.
- Establish backup arrangements for operational responsibilities.
- Promote accountability, teamwork, professionalism, and a service-oriented mindset.
- Address performance or operational issues and escalate significant concerns when appropriate.
3. Internal Events & Employee Engagement
Develop and coordinate annual and periodic employee engagement activities aligned with company culture and business priorities.
- Plan and execute internal events such as: Team-building activities, Year End Party, Company celebrations, Employee appreciation activities, Holiday events, Workshops and employee activities.
- Develop event concepts, implementation plans, timelines, and budgets.
- Coordinate venues, catering, transportation, gifts, decorations, entertainment, and other event requirements.
- Coordinate internal communication and promotion of employee activities where appropriate.
- Encourage employee participation and create activities that support a positive workplace culture.
- Collect employee feedback and evaluate the effectiveness of activities.
- Propose new initiatives to continuously improve employee engagement and workplace experience.
- Support the preparation of the annual Administration, Workplace, and Employee Engagement budget.
- Bachelor's degree in Business Administration, Human Resources, Management, Hospitality, or a related field.
- Minimum 3-5 years of relevant experience in Administration, Office Management, Facilities, HR Administration, or a related function.
- Previous experience independently handling office/building operations is required.
- Experience organizing internal events and employee engagement activities is preferred.
Skills & Competencies
- Strong planning, organization, and coordination skills.
- Ability to independently manage multiple responsibilities and priorities.
- Good problem-solving skills with a proactive and service-oriented mindset.
- Strong attention to detail, particularly when handling legal and immigration documentation.
- Good budget and expense management skills.
- Ability to handle confidential and sensitive information appropriately.
- Proficiency in Microsoft Office / Google Workspace.
- Good command of English and Vietnamese, both written and spoken.