Admin Officer

Company Benefits:
- Salaries are reviewed & adjusted annually;
- A long term career at a Professional and Dynamic working environment;
- Training to be provided locally and/ or internationally.
The purpose of this role is to carry out the assigned duties, which include but no limit to:
- Canteen management:
* Collect registered staff lists for meals daily
* Keep contacts with the supplier for meals, menu, set-up, communication, etc.
* Keep contacts with Team leaders to ask their supports in necessary cases, i.e.: to increase meals suddenly, to explain some changes to workers, etc.
* Make relevant payments every month-end.
- Handle requests of expats about house leases, repairs & make payments for their monthly housing utilities.
- Prepare relevant business correspondence (contracts, office documents, etc.) and keep track of core filing.
- Handle bookings, delivery and payments related to food for expats, visitors (if requested).
- Make payments and solve procedural issues of office utilities: telephone, internet, etc.
- Handle bookings and payments related to tickets (air, train, and ferry), hotels for business trips.
- Control taxi cards:
* Keep records
* Deliver
* Make payments every month-end.
- Control mobile phone cards:
* Keep records
* Deliver
* Make payments every month-end
* Monthly & quarter report.
- Handle bookings and payments related to newspapers/magazines of office and expats.
- Transportation control.
- Check material in/ out the side.
- Arrange in-side meeting/ training rooms.
- Corporate HSE, Maintenance Team, and others in urgent cases to ensure the office running smoothly.
- Be a member of Organization Board of Co. events/ conference/ meetings/ parties/ trainings.
- Undertake some following tasks of Receptionist when she's off:
* Telephone Operator:
* Answer call-in and out
* Take messages.
* Provide assistance or guidelines to visitors to ensure that they follow our policies.
- Handle documents/procedures to get permission on sea trial/launching at Water Police Dept./ at Vung Tau Pilot/ Port Authorities.
- Handle documents with legal department and foreign affairs for certificate of vessel before delivery.
- Arrange procedure for expats to work in Vietnam such as : work permit, visa, accommodation, ticket, etc.
- Others tasks as assigned.