Admin Officer

Work closely with external and internal cleaning and maintenance crews to make sure the school facilities and resources are in good conditions.
Maintain the effectiveness of lunch and bus services for students
Keep track of and maintain the availability of office policies/procedures, office area/ facilities/ equipment, office records;
Assist in making logistic preparations for School events;
Supervise implementation of daily cleaners' sanitation
Remind cleaners if their implementation is not as good as expected
Manage all legal documents of school such as decision for establishment of school, seals, fire-fighting documents, supplier contracts
Filling all contractor profiles for archives, update and organizing as database (use for tax purpose or authorities)
Support principal/management board to prepare, hand in files/report/ documents to local authorities: ward people's committee, Dept. of Education and Training, Police Dept Fire Prevention & Fighting & Rescue...
Support Operations Director tasks related to the Firefighting facilities/Food Safety and
Hygiene procedures/ regulations ensuring they are under control and compiled in daily
operations
Make a list, manage and keep track of all school properties such as computers, fridge, tables, chairs, microwave oven, electric fan, bin...
Ensure available school stationeries such as pen, pencils, hot glue, markers, paper,...
Make the general report at the end of month
Send email to teachers and staff to follow the request
Checking attendance of all teachers and staff members then reports to the HR Dept. every month;
Support school in organizing events such as setting up stage, meeting room, buying materials and everything to prepare for events.
Ensure the Firefighting facilities/Food Safety and Hygiene procedures/ regulations
Handover properties for staff members and make a list of these properties then get their signature for confirmation.
Check and assign technician to fix electricity, water leakage, toilet...
Coordinate the transportation of furniture to store and set up classroom.
Check and assign technician to fix AC and all equipment at school to ensure they operate smoothly.
Other tasks as needed.