1, Summary:
- Reporting directly to Source To Pay
Assistant Manager- Subordinate: No
- Working location: Flemington, 182 Le Dai Hanh, District 11, HCMC.
- Working time: Mon - Fri
2, Core job responsibilities:
Payment process
- Check and verify invoices/supporting documents of payment requests to vendors and CTE claim to employees. Perform 3-way matching and make sure adequate documents and approvals as per contract terms, policies and procedures.
- Record invoices to correct GL, department code, expense type and others information into Compiere system within the pre-defined timeline.
- Inform the payment issues to relevant departments quickly, follow up and solve the issues within a maximum of two weeks. Propose solutions, corrective and preventive actions to prevent the issue happens again.
- Review AP aging weekly, monthly and arrange original hardcopy of payments based on due date. Ensure to hand over documents to Treasury for payment selection adequately and timely as per payment cycle weekly.
- Provide the proper justification and explanations for the case of early or overdue payments. Identify the root cause of late payments and propose control points to facilitate team performance.
- Assist with the development, implementation and maintenance of STP systems to ensure adherence to company guidelines
- Assist with internal and external audits
Month-end closing
- Perform month-end closing activities timely including general ledgers posting with high accuracy and account payables reconciliations
- Explain the movement of relevant accounts and provide the reasons of variances. Ensure to save sufficient reports/documents/reconciliation evidence monthly.
- Follow up with IT team to solve ERP related issues during closing immediately