Take responsibility in assigned legal entities regarding accounting payable.
1/ Account Payable
- Record expenses when incurred.
- Process payments to third parties in time. Zero intercompany overdues. No backlog in handling invoices.
- Secure insurance premium invoices are paid on time.
- Verify supporting documents and book AP invoice in accounting system (with proper accounts and cost of centre) within 2 working days once supporting documents are submitted & validated.
- Pay attention to book correctly some AP invoices to Inventory account.
- Assign Tax codes for the Purchases correctly.
- Propose payment plan timely and accurately for review.
- Submit payment plan on or before Tuesday of 2nd week and 4th week every month.
- Once payment plan is approved, process payments on or before Thursday morning of 2nd & 4th week and follow up with approver to make sure all payments are processed within the same day or 1 day latest.
- Ensure all successful payments are booked & applied to IC AP invoices in accounting system in the same period (no later than 5 working days from payment date).
- Reconcile Payments between Bank & Accounting system and submit to direct superior/FMs on or before WD+2.
- Ensure all payments made are supported by qualified documents.
- Proactively handle inquiries related to payments
2/ Month end closing support
- Complete AP journal entries by WD1
- Prepare AP month end reconciliation file and submit for review before WD+ 3
3/ Integration process
- Experience in taking over new acquisition subsidiaries
- Willingness attitude and support
Finance Manager during integration process
4/ Other duties are assigned by manager.