Assistant Director of Finance & Business Support

Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines
Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
Be familiar with property safety, first aid and fire and emergency procedures and operate equipment safely and sensibly
Initiate action to correct a hazardous situation and notify supervisors of potential dangers
Log security incidents and accidents in accordance with hotel requirements
Ensure compliance to the IHG policies, procedures and statutory requirement
Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department
Assists and provides financial guidance in the formulation and implementation of Strategic Plan, Budget and KPO's (Goals Program).
Ensure an up to date cash flow projection is maintained and maximizes cash flow performance of the hotel through controls on inventory, credit and collection, disbursement, deposits and remittances. Ensure excess cash is managed to maximize earning potential.
Prepares outlooks for forthcoming months and forecasts for the remainder of the year
Prepares monthly position of actual results against budget, analyse results and recommend to Director of Finance/Executive Committee measures required to meet budget
Prepare and input journal entry for month end closing
Responsible for month end closing including the IHG and owner reporting package
Analyze monthly financial accounts and provide financial information to management
Ensure all accounts are reconciled on monthly basis, review and approve those reconciliation's
Review monthly bank and inventory reconciliation
Prepare and/or review monthly/quarterly GST
Evaluate existing internal control measures that apply to accounting procedures and computer systems as per IHG Policies and Procedures
Employ adequate internal control procedures to ensure correct authorization for payment procedures
Manage internal and external audits when they occur
Ensure proper update of contract, License, CAPEX, Fixed Asset Disposal Form and Carpark etc on timely and accurately.
Provides safekeeping, including proper storage and access for all contracts, leases and other financial records
Manage internal and external audits when they occur
Ensure proper update of contract, License, CAPEX, Fixed Asset Disposal Form and Carpark etc on timely and accurately.
Provides safekeeping, including proper storage and access for all contracts, leases and other financial records
Recommends and maintains appropriate list of delegation of authority for hotel management
Liaison with owner office, internal, external auditors
Assists in monthly forecasting and yearly budget input
Coordinate and administrate in CSA
Ensure payments are made to IHG (All Fees and billings) as fast as possible
Management of work flows of the finance department
Assist in the maintenance of the fixed asset register on an annual basis
Supervises Assistant Credit Manager, Accountant, General Cashier/Paymaster and Receiving Officer
Reports directly to and communicates with the Director of Finance & Business Support on all matters pertaining to accounting and financial controls.
Performs other duties as required