Clerk, Account Receivable

* KEY RESPONSIBILITIES:
- Perform collection of accounts receivable and other claims, in particular, the issuing of invoices for accounts receivable sales, collection, and the management of uncollected balances.
- Supervise and verify that duties are performed according to stipulated hotel procedures.
- Verify that payments are received promptly.
* KEY DUTIES AND RESPONSIBILITIES:
- Verify that bookings as recorded correctly in the Accounts Receivable Sub-Ledgers Sorted by customer.
- Confirm that the accounts receivable balance in the General Ledger agrees to the Sub-Ledger.
- Review the Schedule of Accounts Receivable and verify collection status. Immediately report any information or problems regarding collection to Line Manager.
- If payments have not been received after the due date, issue a reminder. Submit a copy to the Sales Department in charge of dealing with this customer.
- Attend to any inquiries made by a customer in which an invoice has been issued.
- Review and get the invoices approved by authorized personnel. Confirm that all invoices are mailed promptly and not delayed.
- Verify all credit card sales are settled, payments are received from the credit card companies and no unsettled sales vouchers remain.
- Work closely with the person-in-charge of credit managing for bad debt prevention and collection.
- Verify accounts receivable documentation is circulated according to procedure. Receive counseling from the Income Auditor.
- Issue and mail out monthly rent invoices to tenants and other invoices.
- Verify invoices and all supporting evidence are filed and kept in order.
- After mailing out invoices, any errors regarding sales amounts pointed out by the customer should be adjusted for in a sales adjustment journal. The same for discounts.
- Participate in Credit Committee meetings and discuss any problems relating to accounts receivable.
- Assist in the preparing of monthly financial reports.
- Other duties as instructed by Line Manager.