Communication and Events Specialist (RMIT Vietnam internal only)
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Work type: Full time - Fixed term/Contract
Location: Vietnam - Ho Chi Minh
Categories: Marketing, Education
THE ROLE
The Communication and Events Specialist is responsible for managing functional events organised by Schools and Divisions as well as externally-hosted events by external stakeholders to ensure of the success of event delivery, the consistency in event standards and quality. This role also focuses on enhancing university event information through many engagement and communication channels such as social media platforms, sponsorship and promotion activities.
KEY RESPONSIBILITIES
- Event Management
- Manage university functional events by collaborating effectively with Divisions, Schools, Departments to identify their event requests, present recommendations and solutions applicable, facilitating the organising of their specific events.
- Overseeing the stages of logistics planning, expense tracking, resource allocation and event management among related working groups to ensure of the consistency in event standards and quality.
- Build and maintain strong relationships with stakeholders through communication and engagement efficiency and productivity. Identify and where possible, understand stakeholder issues, interests, aspirations and concerns to better define what matters most.
- Facilitate the delivery of high-level externally-hosted events owned by external stakeholders
- Lead debrief meetings and distribute post-event reports to relevant stakeholders for quality assurance and improvement
2. Event Communication
- Plan, develop and implement event promotion campaigns of university events to increase the participation and engagement of staff, students, alumni and external guests
- Tailor and monitor the implementation of communication plans appropriate to Hanoi and Danang audience, contexts and best-practice.
- Work in partnership with other teams (Communications, Press Office, Schools, Student Life, student groups) generating contents to influence, improve and enhance the event promotion across channels.
- Create and develop the content of RMIT Events Facebook page. Monitor posts and respond appropriately to comments as well as identify issues that require escalation.
- Manage content creation, maintenance and strategy for event information on the Intranet through developing a consistent look and feel for all pages, writing and updating the contents displayed to ensure information is accurate, and user-friendly.
- Develop event photo archiving strategy through effective filing and distributing systems
3. Sponsorship Management
- Design, implement, and manage sponsorship plans for relevant events focused on growing sponsorships across industries and sectors.
- Produce sponsorship proposals in line with the university's collaboration policy; source and meet potential corporate partners, present sponsorship packages and negotiate benefits.
- Manage the delivery of the sponsor's contracts so that the sponsorship fulfilment is executed in accordance with the contract ensuring that all benefits are received.
- Assist in building and maintaining strong relationships with potential sponsors and supporters through organising client appreciation activities and new business meetings
4. Advisory and Training
- Provide consultancy across all event-related matters to individuals or groups of clients through daily face-to-face conversations, calls, emails and meetings
- Assist Events Manager in facilitating formal training sessions to internal and external clients where appropriate
KEY SELECTION CRITERIA
- Bachelor degree in a relevant discipline with a minimum of 3 years working in an education, marketing or service-based industry
- Demonstrated experience in organising and managing different styles of events
- Demonstrated high level communication skills, written and spoken (English and Vietnamese)
- Strong interpersonal communication skills including relationship and partnership building, clear and concise information provision, customer service and managing enquiries and complaints
- Well-developed planning, organizational and problem solving skills with the ability to supervise, coordinate and/or implement tasks in a timely fashion
- Good knowledge in using communication channels and social media platforms
- Demonstrated ability to work independently and as part of a team environment
BENEFITS
- Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
- Attractive salary package with base salary starting from VND 28,100,000 VND gross per month
- Meal allowance VND 680,000; Clothing allowance VND 416,000 gross per month
- 13th month Tet bonus
- Private premium medical insurance
- 20 days annual leave, 10 days sick leave per annum
- Education fee support for staff dependents after a qualifying period
TO FIND OUT MORE
For further information about this role, please click on the Job Description document below.
Events_Communication & Events Specialist_Dec [protected info]
ENGLISH PROFICIENCY REQUIREMENTS
If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard at a BULATS Intermediate level (BULATS score 65), equivalent to IELTS (General) 6.0. RMIT Vietnam will require you to complete a BULATS test to assess your level of English before an offer of employment can be made.
HOW TO APPLY
Click on the 'Apply Now' link. Applications close on 6 Jan 2018
Advertised: 24 Dec 2018 SE Asia Standard Time
Applications close: 06 Jan 2019 SE Asia Standard Time
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