concierge supervisorAngsana Quan Lan - Ha Long Bay Resort

ADMINISTRATIVE
1. Ensures that all Bell and Driver staff performs duties in accordance with hotel policy.
2. Conducts regular briefing meetings with all Bell and Driver to inform of special events and the arrival of VIP or large group.
3. Monitors performance of Bell and Driver to ensure the highest standard of service for guest satisfaction.
4. Ensures Bell and Driver are courteous and prompt with services to guests.
5. Assist with performance appraisals of Bell and Driver and prepares guidelines and time frames for improvement.
6. Identifies training needs, compiles and approves training materials and programs in coordination with the Front Office Manager.
7. Trains and motivates staff in coordination with the Training Department to achieve the highest standard of service and guest satisfaction.
8. Control petrol/diesel consumption efficiently and ensure all vehicles mandatory documents are with buses all the time.
9. Participates in the daily briefing with other managers in the Front Office department
10. Participate in all staff and training meetings when directed by the Front Office Manager.
OPERATIONAL
11. Prepares weekly staff rosters ensuring that sufficient staff is available to handle expected busy periods and minimizing overtime payment.
12. Instructs staff of all hotel events, facilities and services and ensures they can provide this information to guests.
13. Promotes the sale of all hotel services and facilities to guests.
14. Assists with the handling of guest complaints which ensure guest satisfaction.
15. Registers any guest or staff problems or complaints shift record for the attention of the Front Office Manager.
16. Supervise the proper maintenance and cleanliness of all operating equipment.
17. Ensures guest luggage, letters, faxes and messages are delivered and collected as required.
18. Liaises daily with Front Office Management to determine operational requirements for each shift.
19. Provides current information about hotel facilities, services and special events to Porters and Drivers and ensures they can make recommendations to guests about all hotel services.
20. Provides current information of tourist attractions, restaurants, entertainment facilities and current events in the local area to all Bell and Driver and ensures they can make recommendations to guests.
21. Maintains and provides Bell and Driver with current information on emergency procedures relating to fire, theft, accident, medical emergency and other threats to hotel and guest security.
22. Provides assistance to guests in all hotel emergency evacuation and medical procedures.
23. Ensures high standards of personal appearance and hygiene with clean and pressed uniform and name badge as described in the staff handbook for all Porters.
24. Ensure the luggage store is clean, tidy and well organized. All guest store luggage are well tagged and handover one half to guest
25. Ensure all transportation bookings are called one day before guest arrival to reconfirm service and offer assistance
26. Ensure transportation sheet are competed properly
27. Ensure pick up and drop off service are provided following resort standard
28. Supervises a high standard of hygiene and sanitation throughout all service areas.
29. Reports any potential health or safety hazards promptly to the Front Office Manager.
30. Performs any other duties when directed by the Front Office Manager.