Corporate Communications & Administrative Executive

Job Summary The Corporate Communications &
Administrative Executive provides operational and administrative support for corporate communications, community engagement and CSR initiatives, media engagement, and internal communications. The role involves event coordination, reporting, budget tracking, procurement administration, and cross-functional collaboration to ensure smooth operations and compliance with company policies.
Key Responsibilities
1.
Community
Programs &
CSR
Coordinate with nationwide community partners to collect, review, and consolidate periodic grant utilization reports and supporting documents.
Support grant applications, year-end reporting, compliance documentation, and disbursement procedures.
Assist with fundraising activities, donation tracking, reporting, and participant communications.
Coordinate community events, charitable initiatives, and engagement activities with internal teams and external partners.
Monitor and coordinate environmental initiatives across company offices and operating locations.
2.
Media
Engagement &
Corporate Communications
Prepare and submit periodic media reports to regional stakeholders within established deadlines.
Support the planning and execution of corporate communications events, media gatherings, and community programs in Hanoi and Ho Chi Minh City.
Prepare campaign documentation, approval requests, event materials, and guest lists in accordance with internal policies.
Coordinate with internal departments, vendors, and external partners to ensure smooth event logistics and timely execution.
Manage the registration, printing, and distribution of periodic publications to relevant stakeholders.
3. Administrative, Budget &
Procurement Support
Coordinate meetings, prepare materials, take meeting minutes, and support data consolidation and analysis.
Process administrative, procurement, and approval documentation through internal systems, ensuring compliance with company policies and deadlines.
Track departmental budgets, prepare expense reports and accrual listings, and coordinate payments, expense reimbursements, and settlements with the Finance team.
Maintain departmental assets, equipment, materials, and inventory records.
Provide day-to-day operational assistance and support ad hoc requests as required.
4.
Internal
Communications &
Employee Engagement
Share corporate initiatives, company updates, and internal activities through appropriate communication channels.
Support the development and distribution of internal communication materials across company offices nationwide.
Assist in organizing internal engagement campaigns, interactive games, and employee activities.
Requirements
Bachelor's degree in Communications, Public Relations, Marketing, Business Administration, or a related discipline.
Experience in administration, corporate communications, event coordination, CSR, or project support is an advantage.
Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
High attention to detail when handling documentation, reports, budgets, and financial records.
Good communication and coordination skills, with the ability to work effectively with internal stakeholders, vendors, and external partners.
Proficiency in Microsoft Office, particularly Excel and PowerPoint, with basic data consolidation and analytical skills.
Good command of English for business communication, including email correspondence and report preparation.
Proactive, adaptable, responsible, and comfortable working in a fast-paced, cross-functional environment.
Benefits
A professional working environment with opportunities to collaborate with local and regional stakeholders.
Opportunities to develop expertise in corporate communications, CSR, event coordination, and business operations.
Competitive compensation and benefits in accordance with company policies.