Event Executive - Ưu Tiên Nhận Việc Ngay - Hồ Chí Minh

1/ Production & Supplier Coordination
Conduct site surveys prior to event/activation execution to assess venue conditions, booth/POSM placement, power supply, customer traffic, and operational requirements.
Coordinate with internal teams to implement production and installation plans according to the project timeline.
Receive design files from the Creative team and coordinate with procurement team/vendors for production execution.
Work closely with the procurement team to collect quotations, and assist in evaluating production proposals for printing materials, POSM, booths, activation items, sound systems, and lighting equipment.
Monitor the production process to ensure compliance with approved designs, materials, sizes, quality standards, and project timeline.
Coordinate with vendors on logistics arrangements, including transportation, installation, and dismantling at the event site.
Inspect and verify production and installation outputs, and support the preparation of payment documentation and related paperwork.
Prepare logistics checklists and materials required for activation activities.
Support the consolidation of event photos and post-event reports.
2/ Onsite Supervision - PG/PB & Activation Operations
Main manage and execute events & activation programs, including recruiting and arranging BA or PG/PB staff when needed.
Assist in briefing and training BA or PG/PB teams on event details, information, and operational guidelines.
Supervise and coordinate on-site activation activities to ensure smooth execution according to the event plan.
Monitor staff performance and handle on-site operational issues when necessary.
Support payment processes.
3/ Partnership Coordination & Collaboration
Support in identifying and approaching potential partners (brands, communities, venues, or strategic partners) for event and activation programs.
Coordinate with partners to align collaboration objectives, partnership benefits, and deliverables for joint activities.
Assist in developing and executing co-marketing or cross-brand collaboration activities within event and activation programs.
Work with internal teams to integrate partner benefits and branding visibility into event plans (social media, booth presence, logo placement, promotional activities, etc.).
Follow up with partners to ensure timely delivery of agreed materials, assets, or program participation. Support the preparation of partnership proposals, collaboration outlines, or benefit exchanges when required.
Maintain communication with partners to ensure smooth coordination throughout the event or activation program.
Assist in monitoring and reporting partner deliverables and collaboration outcomes after the program.