Executive Assistant cum Office Manager

Overview:
As an Office Manager at iTechwx, you will play a vital role in ensuring the seamless operation of our workplace and
supporting our growing organization. You will oversee Procurement & Administration, Vendor & Office Supplies
Management, Facilities & Asset Management, and Travel & Badge Services, ensuring smooth coordination across
departments and sites.
This role suits an experienced and detail-oriented professional who thrives in a fast-paced, global environment and takes
ownership of delivering operational excellence and employee satisfaction.
YOU WILL:
1. Office Operations & Administration
• Oversee day-to-day office operations to ensure efficiency, consistency, and compliance with company policies.
• Lead administrative functions across multiple sites, coordinating with HR, Accounting, and other departments to
support business operations.
• Develop, implement, and maintain office procedures to streamline processes and improve efficiency.
• Ensure smooth execution and professional arrangement of company events, leadership visits, and customer
meetings, reflecting iTechwx's image and operational excellence.
2. Procurement & Vendor Management
• Manage vendor relationships and procurement activities, ensuring cost-effective and high-quality service delivery.
• Oversee office supply purchases, vendor contracts, and inventory control.
• Negotiate with suppliers to optimize value and ensure compliance with company procurement policies.
3. Facilities & Asset Management
• Oversee the maintenance and management of office facilities, equipment, and assets to ensure a safe and efficient working environment.
• Coordinate with service providers on cleaning, maintenance, and technical support.
• Support office expansion or renovation projects, including space planning and setup for new sites.
4. Travel & Badge Services
• Manage travel arrangements, including transportation, accommodation, and related logistics for employees and
visitors.
• Oversee employee access control, including ID badge issuance and renewal.
• Maintain updated records of travel and security compliance.
5. Employee Engagement & Internal Support
• Partner with HR and other departments to organize internal events and engagement activities that reflect iTechwx's
culture and values.
• Support onboarding logistics for new hires (workstations, access, welcome kits, etc.).
• Serve as a trusted point of contact for employees on workplace matters, ensuring a positive employee experience.