Executive Assistant - Management Trainee

Mô tả Công việc
Key Responsibilities
1. Executive & Administrative Support
- Work directly with the Executives on daily engineering, operational and administrative matters
- Translate and prepare documents in Vietnamese-Chinese or Vietnamese-English
- Prepare schedules, meeting notes, reports, and filing systems
2. Engineering & Factory Coordination
- Act as communication bridge between Australia and the Vietnam factory
- Assist with engineering and production documents:
Cutting lists
Bending schedules
Welding instructions
QC checklists
BOM, drawings, updates
• Follow the fabrication workflow and report daily production progress
3. Procurement & Supplier Management
- Assist with sourcing and purchasing:
Stainless steel materials
Fittings, consumables, welding materials
Machine parts
- Coordinate with suppliers and verify specifications
4. On-Site Factory Tasks
- Follow up production on the workshop floor
- Confirm material delivery and check stock
- Communicate with welders, operators, subcontractors
- Report issues immediately to the Australian team
5. SOPs & Process Improvement
- Prepare:
Checklists
Production schedules
Project timelines
Standardised procedures (SOPs)
- Support workflow optimisation and improvement projects
6. Long-Term Engineering Development
- Participate in equipment installation, process optimisation and engineering tasks
- Receive structured mentorship to grow into future engineering or management
Reports to: Australia HQ