Executive Assistant to Managing Director (Chinese Speaking)Executive Assistant to Managing Director (Chinese Speaking)
Nơi làm việc: Hồ Chí Minh
Ngành nghề: Xuất - Nhập khẩu, Thư ký - Trợ lý, Hành chính - Văn phòng, Biên dịch/Phiên dịch/ Ngoại ngữ
Thu nhập: Thỏa thuận
Hình thức: Toàn thời gian
Ngày đăng: 04/07/2024
Hạn nộp: 01/08/2024
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Mô tả công việc
Executive Assistant to BoM (50%)
• BoM Document management:
✓ Oversee the efficient and secure processing of documents requiring BoM's signatures.
✓ Maintain a clear and organized record of all signed/bidding documents.
• Calendar Coordination:
✓ Manage appointments, meetings, and travel arrangements, prioritizing and ensuring adherence
to deadlines.
✓ Resolve scheduling conflicts and communication with internal and external stakeholders.
• Meeting Support:
✓ Assist BoM with ongoing and recurring meetings by coordinating with internal teams.
✓ Prepare logistics, agendas, and briefing materials for meetings. Conduct the MoM.
• Travel Coordination:
✓ Arrange travel for BoM (and their family members) as required.
✓ Coordinate travel and logistics arrangements for another when business occurs.
• Documents process:
✓ Involve in Visa, Work Permit, TRC, fast track services for BoM.
✓ Process business payments/claim for Management and another team, and manage petty cash.
Administration (50%)
• Front Desk support:
✓ To take care of and welcome guests and company hotline.
✓ Handle incoming and outgoing mail and deliveries.
• Company and department events:
✓ Support and coordinate with stakeholders for company events as assigned.
• Other tasks: As assigned.
• BoM Document management:
✓ Oversee the efficient and secure processing of documents requiring BoM's signatures.
✓ Maintain a clear and organized record of all signed/bidding documents.
• Calendar Coordination:
✓ Manage appointments, meetings, and travel arrangements, prioritizing and ensuring adherence
to deadlines.
✓ Resolve scheduling conflicts and communication with internal and external stakeholders.
• Meeting Support:
✓ Assist BoM with ongoing and recurring meetings by coordinating with internal teams.
✓ Prepare logistics, agendas, and briefing materials for meetings. Conduct the MoM.
• Travel Coordination:
✓ Arrange travel for BoM (and their family members) as required.
✓ Coordinate travel and logistics arrangements for another when business occurs.
• Documents process:
✓ Involve in Visa, Work Permit, TRC, fast track services for BoM.
✓ Process business payments/claim for Management and another team, and manage petty cash.
Administration (50%)
• Front Desk support:
✓ To take care of and welcome guests and company hotline.
✓ Handle incoming and outgoing mail and deliveries.
• Company and department events:
✓ Support and coordinate with stakeholders for company events as assigned.
• Other tasks: As assigned.
Yêu cầu
Required Qualifications and Requirements:
• Minimum of 5 years of experience working as a Personal Assistant or Executive Assistant within a multinational corporation.
• Proficiency in English, both written and verbal, with strong communications skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Additional fluency in Chinese language and experience with accounting system are advantageous.
• Demonstrated expertise in organizational management, time allocation, and tasks prioritization.
• Proven ability to work autonomously, show initiatives, and resolve challenges efficiently.
• Excellent interpersonal skills, adept at building relationships across all hierarchical levels.
• Discretion, professionalism, and reliability, maintaining a high level of confidentiality.
• Capacity to thrive in dynamic environment, adeptly manage multiple responsibilities concurrently
• Minimum of 5 years of experience working as a Personal Assistant or Executive Assistant within a multinational corporation.
• Proficiency in English, both written and verbal, with strong communications skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Additional fluency in Chinese language and experience with accounting system are advantageous.
• Demonstrated expertise in organizational management, time allocation, and tasks prioritization.
• Proven ability to work autonomously, show initiatives, and resolve challenges efficiently.
• Excellent interpersonal skills, adept at building relationships across all hierarchical levels.
• Discretion, professionalism, and reliability, maintaining a high level of confidentiality.
• Capacity to thrive in dynamic environment, adeptly manage multiple responsibilities concurrently
Quyền lợi
Thưởng
Attractive Yearly Bonus (Performance Bonus)
Chăm sóc sức khoẻ
Health insurance for employees and family members
Máy tính xách tay
Annual Health Check for all employees
Attractive Yearly Bonus (Performance Bonus)
Chăm sóc sức khoẻ
Health insurance for employees and family members
Máy tính xách tay
Annual Health Check for all employees
Thông tin khác
NGÀY ĐĂNG
[protected info]
CẤP BẬC
Nhân viên
NGÀNH NGHỀ
Hành Chính Văn Phòng > Thư Ký
KỸ NĂNG
Trợ Lý, Tiếng Trung, Nghiệp Vụ Thư Ký, Hành Chính Thư Ký, Document Management
LĨNH VỰC
Bất Động Sản/Cho thuê
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Tiếng Anh
SỐ NĂM KINH NGHIỆM TỐI THIỂU
Không yêu cầu
QUỐC TỊCH
Không hiển thị
Xem thêm
[protected info]
CẤP BẬC
Nhân viên
NGÀNH NGHỀ
Hành Chính Văn Phòng > Thư Ký
KỸ NĂNG
Trợ Lý, Tiếng Trung, Nghiệp Vụ Thư Ký, Hành Chính Thư Ký, Document Management
LĨNH VỰC
Bất Động Sản/Cho thuê
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Tiếng Anh
SỐ NĂM KINH NGHIỆM TỐI THIỂU
Không yêu cầu
QUỐC TỊCH
Không hiển thị
Xem thêm
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