Executive Assistant

PURPOSE OF THIS POSITION:
Spartronics Viet Nam is seeking an Executive Assistant who is professional responsible for managing the schedules and communications of Managing Director.
PRIMARY RESPONSIBILITIES:
- Responsible for managing the schedules and communications of Managing Director. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings.
- Provide personal administrative assistance, such as writing and editing communication, drafting memos, and preparing communications on the executive's behalf.
- Maintain comprehensive and accurate records, meeting minutes, and action items closure.
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Daily highlights and update on the Managing Director's agenda and meeting summary.
- Manage Managing Director's calendar, including making appointments and prioritizing the most sensitive matters.
- Arrange travel effectively, book tickets, hotels meeting the Managing Director's expectations.
- Responsible for customer care activities: manage customer visit schedule and identify the purpose of their visit for arrangement accordingly.