Executive & Strategy Assistant

Position Overview
The Executive & Strategy Assistant serves as a dual-support role, providing high- level administrative and operational assistance to both the Executive Director and the Strategy Director. This position combines traditional executive support responsibilities with a strategic community facing function, particularly focused on engagement with the Vietnamese community.
The role requires strong organizational capacity, discretion, bilingual communication expertise, and the ability to operate as both an internal coordinator and an external representative of the school.
The Executive & Strategy Assistant reports to both the Executive Director and the Strategy Director.
Key Responsibilities
• Executive & Administrative Support
○ Manage schedules, appointments, and meeting logistics for the Executive Director and Strategy Director
○ Prepare, edit, and format professional documents, reports, and presentations (e.g., slide decks)
○ Draft correspondence, memos, and internal communications
○ Conduct follow-up communications with parents, staff, and stakeholders as directed
○ Maintain organized records, files, and documentation systems
○ Support event planning and coordination, including logistics and materials preparation
• Communication & Stakeholder Engagement
○ Serve as a primary point of contact for designated parent and community communications
○ Make calls and follow up with parents and stakeholders in a timely and professional manner
○ Ensure clarity, tone, and alignment with school messaging in all communications
○ Support the leadership team in maintaining strong, proactive relationships with the school community
• Vietnamese Community Representation
○ Act as a front-facing representative of the school within the Vietnamese community
○ Provide cultural and linguistic insight to leadership to support effective engagement
○ Proactively identify opportunities to strengthen relationships with Vietnamese families
○ Generate ideas and initiatives to ensure Vietnamese community voices are heard and integrated into school decision-making
• Translation & Interpretation
○ Translate documents between Vietnamese and English with accuracy and professionalism
○ Serve as a translator/interpreter during meetings, parent sessions, and school events
○ Ensure messaging is culturally appropriate and contextually clear across both languages
• Strategic & Project Support
○ Assist in executing strategic initiatives led by the Strategy Director
○ Support data collection, organization, and basic analysis for projects
○ Track action items and ensure timely completion of assigned tasks
○ Contribute ideas and feedback to improve operational efficiency and community engagement