Expert, Design Management

- In conjunction with the HOD, develop the Team resources requirement for each project
- Assist the HOD in drafting of project design brief, scope & deliverables for new projects
- Prepare the RFPs for Design Consultants and specialist consultants
- Participate in evaluation of Technical proposal received from the consultants and company qualifications, and assist HOD with recommendations
- Establish design work delivery timelines in coordination with Project directors and consultants
- Conduct kick off meetings, Technical coordination meetings, and weekly progress meetings with the consultants
- Develop the Project Design Management Plan (PDMP) for each project
- Ensure timely and accurate design work by coordinating, monitoring, reviewing and managing design consultants work in conjunction with set design management plan and expected quality
- Manage & Monitor consultants work progress in relation to set design programmes
- Manage the review and comment on all drawings and documents submitted by Design Consultants in coordination with all heads of sections and ensure the incorporation of all revisions on all documents and issuance of comments in timely manor
- Coordinate inputs of Design Department Directors when technical support is required to ensure the correctness and completeness of design
- Review and report to the HOD all reports submitted by Design Consultant including weekly Areas of Concern
- Manage the preparation, delivery and final submissions of Design Stage Reports for attaining the Design Stage Gateway Approvals from the HOD, Chairman and EXCO in accordance with Design Management Processes (DMP)
- Manage Risk registry of each project, and coordinate resolutions with HOD on regular basis
- Manage cost periodically in coordination with QS team and project director and insure alignment of design to overall set budgets
- Call for and Manage Value engineering workshops with the consultant as needed to achieve targeted budget through optimal designs. Ensure that a detailed and methodical value engineering and constructability process is adopted throughout the project design process. Propose alternative materials/systems to improve the design operation and construction cost through the project life cycle
- Manage the preparation of design submission documents and assist Government submission team with any technical discussions and resolution of issues
- Maintain record of Design Consultant(s) submittals, and correspondence received. And ensure uploading Documents to server through the assistance of department secretary
- Ensure distribution of documents & information to all relevant Directors in a timely manor
- Evaluate and endorse any variation orders/change requests submitted by the Design Consultant(s) in coordination with HOD
- Assist HOD with inputs required for presentations to BOD
- Cultivate a culture of cooperation within team members in the department and with other internal departments based on the common goals and objectives of the company
- In coordination with HOD and in line with set job description, define a clear scope of work for each person within the team, and the level of responsibilities assigned to them. And communicate expectations directly to team members
- Assist the HOD in setting up a road map for every member within his team in order to visualize a clear pathway to his career progression and growth within the company
- Assist HOD to periodically setup training sessions for team members through external suppliers and exposure to building systems & materials, and through internal mentoring and sharing of knowledge
- Ensure continuous mentoring of internal team members, and alignment with best practices and international work standards