Finance & Accounting SpecialistOlympus Medical Systems Vietnam CO., Ltd

Job description
1. Planning and budgeting
- Support Department Manager for budget preparation and Hyperion review (quarterly, annually) to meet requirements from Region, HQ.
- Business analysis on the variance between budget vs. actual to improve accuracy of forecast, to keep actual align with approved budget and to provide Department Manager with meaningful, informative financial insights.
2. Management accounting, monitoring and reporting
- Support to monitor accounting and financial reports (both regular and ad hoc ones) prepared by Genpact to match internal and external requirements.
- Preparation of other accounting and financial reports under assignment by Department Manager.
- Monitoring/ preparation of regular complementary reports to accompany the standard reports under assignment by Department Manager.
3. Account payable management
- Monitor of vendor master data maintenance to make sure master data is clean and correct for daily operation activities related to AP.
- Monitor of invoices processing to make sure expenses is booked correctly, properly, in line with approved budget and available with sufficient supporting documents followed internal and external regulation.
- Analyzing, developing and implementing of process and policy improvements including Vendor Payment policies.
- Monitor period end closing activities of AP to ensure on the accuracy of accounting book and to meet closing deadline from Region, HQ.
- Management of compliance rules.
4. Account receivable management
- Analyzing, developing and implementing process and policy improvements including Credit policies, A/R SOPs, Dunning processes (i.e. automated reminders).
- Management oversight of month end & year end close process.
- Management of accounting vouchers including preparation, printing, verification/approval and filing.
- Monitor period end closing activities of AR to ensure on the accuracy of accounting book and to meet closing deadline from Region, HQ.
5. Fixed asset accounting
- Fixed asset master data maintenance to make sure master data is clean and correct for daily operation activities related to assets.
- Monitor transactions related to fixed asset (acquisition, transfer, retirement) prepared by Genpact to make sure assets are booked correctly and available with sufficient supporting documents followed internal and external regulation.
- Collaborate with SCM and MKT team to manage demo/loaner assets in order toto comply with internal and external regulation.
- Monitor period end closing activities of Fixed asset of Genpact to ensure on the accuracy of accounting book and to meet closing deadline from Region, HQ.
6. General ledger accounting and regulatory reporting
- Review journal entries in general ledger, accrual of expenses and prepayment... to make sure postings are correct, accounts are reconciled.
- Analyze and reconcile general ledger accounts to ensure accuracy of accounting book.
- Close book, consolidate financial results, maintain local GAAP and IFRS BS and PL, preparing management reports to meet reporting deadline/requirements from Region, HQ as well as Government law.
- Prepare complimentary/supporting files for OCAP which provides a more granular breakdown of elements of the Regular Package (Hyperion) file or other financial data and where the preparation of the file(s) involves standard, repeatable tasks and predominately numerical data input.
7. Treasury management
- Prepare short term planning of money flows to optimize cash allocation.
- Prepare Cash Flow Forecast and work closely with AR/ AP team to propose on-time borrowing plan to Department Manager.
- Prepare treasury reports/ surveys to meet requirements from Region, HQ.
8. Audit
- Support both internal and external audit without serious indications.
9. Tax
- Follow up on preparation of transfer pricing document by 3rd party (PWC) to meet requirement and deadline from both local regulation and Region, HQ.
- Support tax investigation activities by taking pre-cautious or following-up actions to minimize tax risks before and after investigation.
10. Others
- Other tasked assigned by Department Manager