Finance Admin

I. Job Summary:
To provide comprehensive administrative and organizational support to Head of Finance Division, CFO and wider Departments of Finance Division, ensuring efficient daily operations, coordination of internal and external communication, and accurate documentation in support of the division's financial activities to ensure the work process operates smoothly.
II. Key Roles & Responsibilities
1. Administrative and Coordination Support (35%)
Manage calendar, meetings, travel
Prepare meeting agendas and take minutes
Internal/ external communication coordination
2. Finance Division Support (25%)
Assist with document organization, invoice tracking, and interdepartmental coordination
Track deadlines for reporting/ compliance
3. Reporting and documentation (20%)
Compile reports (weekly/ monthly/ adhoc)
Maintain finance division records and filing arrangement
Budget tracking support
4. Communication and Liaison and Ad-hoc Tasks (20%)
Interface with Procurement, Treasury, Accounting, ect. on finance related workflows and document flow
Support financial events, audit preparation
Other assignments from Head of Finance Division