Finance & Operations Coordinator

* About the Role
This role supports the day-to-day financial and operational rhythm of the Australian-based architect studio which has office in Vietnam.
You'll ensure that core processes-such as invoicing, project data, and financial records-are accurate, up to date, and running smoothly. Your work provides the foundation for both project delivery and business insight. Over time, this role will grow into supporting project insight, reporting, and broader business decision-making.
* What You'll Do
Financial Operations (Core Focus)
. Manage invoicing, receivables, and payment follow-ups
. Support accounts payable and payroll processes
. Maintain accurate financial data in systems such as Xero
. Liaise with external accountants where required
Project & Financial Data Support
. Maintain project budgets, fees, and time tracking data
. Support timesheet accuracy across teams
. Assist in setting up and maintaining project information
. Ensure consistency between project systems and financial records
. Assist with preparation of fee proposals and basic contracts
Operational Coordination
. Support onboarding coordination for new staff
. Maintain internal systems, records, and shared tools
. Provide general coordination support to the Practice Manager
Reporting Support
. Assist in preparing financial and project reports
. Help track key project and studio metrics
. Support the Senior Finance Lead with data and analysis