Finance Specialist Accounts Payable (Fixed-term 1-year Contract)

Mission Statement:
Process accounting transactions for employee travel and expense reimbursements accurately, completely, and in a timely manner, while ensuring compliance with internal guidelines, procedures, and external regulatory requirements.
Process Accounts Payable (AP) transactions accurately, completely, and in a timely manner, while ensuring compliance with internal policies and external regulations.
Main Accountabilities:
1. Transaction processing
1.1. Employee Accounts Payable
• Process Accounts Payable transactions related to employee expenses, ensuring accurate tracking, processing, and timely payment.
• Review invoices and expense types to ensure compliance with local regulations and internal policies.
• Collaborate with and support employees in resolving issues related to invoices, expense reports, and systems.
• Manage employee payable balances, ensuring that cash advances comply with regulations and are cleared/settled on time. Citi card balances (if any) must be reconciled to avoid overpayment.
• Monitor pending credit and debit AP items, communicate with employees, identify root causes, and take appropriate actions.
• Declare input VAT for eligible invoices and expenses.
• Perform accruals for employee expenses incurred but not yet recorded in the system.
1.2. Supplier Accounts Payable
• Process Accounts Payable transactions for domestic suppliers, ensuring accurate tracking, processing, and timely payment.
• Record supplier invoices in SAP, ensuring compliance with US GAAP and Vietnamese accounting standards.
• Record subsequent entries such as import tax and freight to ensure accurate inventory valuation.
• Record expenses in a timely manner and allocate prepaid expenses/expenses to relevant business units.
• Collaborate with and support business units to resolve issues related to invoices and payments.
• Manage payable balances and ensure advances (if any) are properly cleared to avoid overpayment. Monitor pending AP items, identify root causes, and take corrective actions.
• Declare input VAT and determine whether expenses are deductible or non-deductible for proper accounting treatment.
2. Analysis
Perform data analysis and prepare assigned reports; take appropriate actions based on findings.
3. Internal controls
Ensure compliance with Internal Control over Financial Reporting (ICFR) requirements in Accounts Payable.
Participate in internal control testing and prepare relevant documentation.
4. Communication
Ensure all relevant stakeholders are informed of progress and/or issues if any and provide strong support and collaboration with business to maximize customer satisfaction