General Clerk (Accounting Leger and Warehouse)

This role supports daily factory operations across accounting, human resources, administration, procurement, and production record-keeping. The ideal candidate does not need to be expert in all areas, but must be willing to learn and handle basic tasks in most, with deeper responsibility in their strongest area(s).
Key Responsibilities
1. Accounting Support
- Prepare and issue invoices to our Singapore and Hong Kong companies
- Track accounts receivable, account payable under supervision
- Manage petty cash and expense reports
- Input daily transactions into accounting software (e.g., MISA, FAST)
- Assist with monthly reconciliation
2. General Administration
- Answer phone calls, emails, receive visitors
- Order and manage office and production supplies
- Manage factory floor supplies (gloves, cleaning materials, safety gear)
- Organize filing system (physical and electronic)
- Support factory manager with daily correspondence
3. Human Resources Support
- Maintain employee files, labor contracts, and timesheets
- Register and update social insurance, health insurance, unemployment insurance
- Assist with recruitment posting, interview scheduling, onboarding
- Track attendance and leave
- Prepare basic payroll data (Dorothy to decide this function should be under Accounting or HR)
4. Warehouse support
- able to use manual system for warehouse keeping
-well organized and detail oriented
-helping in moving material around in necessary
5. Procurement & Inventory Support
- Prepare purchase orders for raw materials (zippers, webbing, foam, fabric, thread) and consumables
- Follow up with suppliers on delivery
- Receive and check incoming goods against delivery notes
- Update basic inventory records