Hai Phong | Wink Hotel Hai Phong | Procurement Executive | Chuyên viên mua sắm cung ứng

• Establishes and implements a purchasing system, whereby the policies and procedures are in accordance with hotel standards.
• Manages the daily activities of all purchasing functions from a head office.
• Sources vendors, purchases and negotiates prices of equipment, supplies and materials.
• Inventory management and control.
• Purchases OSE required for the new and upcoming properties based on specifications and quantities provided by the operations department.
• Assists and actions necessary purchase of FFE required for new and upcoming properties.
• Closely coordinates with suppliers to ensure timely and complete delivery of purchased items.
• Ensures that all administration is kept in a neat, tidy and easily accessible fashion.
• Ensures that the electronic purchasing system is up to date and correct at all times.
• Analyzes market and delivery systems in order to assess present and future material availability.
• Consolidates and submits the sales invoice, purchase order, and delivery receipt to the accounting department for payment processing.
• Receives Statement of Account (SA) from suppliers and submits it to the accounting department to settle outstanding accounts and ensures the company's good payment standing.
• Conducts fieldwork when needed to source for specific and special requests.
• Maintains and safe keeps sales invoices, purchase orders, and delivery receipts.
• Processes and facilitates quotation request / purchasing request.
• Prepares purchase request / purchase order reports.
• Communicates regularly with the property level Material Custodian.
• Understanding, continuing update and compliance of the relevant policies, procedures and service delivery standards of this position.
• Understanding, continuing update and compliance of human resources policies, procedures and code of discipline; while promoting management, team and cross department support, leadership, professionalism and good relations.
• Performs other related duties and functions assigned by the Financial controller.