Job Description:
1. Personnel Record Management:
Scan and store employee documents on the Cloud system.
2. Labor Contract Administration Support
Review information on labor contracts, print, arrange, and verify contract details.
Prepare signing lists for labor contracts and submit for approval.
Send email notifications to employees for contract signing and assist with signing labor contracts and appendices.
Send labor contracts to employees working in provincial areas.
3. Time Attendance and Synchronization Support (Vietnam & Cambodia)
Synchronize employee fingerprint data on the system.
Adjust time attendance machine settings in case of time discrepancies.
4. Employee File Management Support
Review full-time employee personnel files.
Organize and archive employee records and contracts properly.
5. Social & Health Insurance Administration Support
Search and verify stored Social Insurance (SI) books according to the provided list.
Prepare, export, print, and organize Termination Decisions on the system.
Verify received SI books and attached sheets; label employee codes and names accordingly.
Prepare and update reports on SI increase/decrease based on the manager's request.
Return SI books and attached sheets to resigned employees.
Support resigned employees eligible for unemployment benefits and check Health Insurance (HI) card codes.
Send SI books and attached documents to employees working in provincial areas.
6. Other HR Administrative Tasks
Process store transfer requests on the HRM system.
Prepare files containing new employees' bank account information and verify account numbers.
Check timesheets and personnel files of part-time employees.
Your Skills and Experience:
Final-year student or fresh graduate majoring in Human Resources, Business Administration, or related fields.
Detail-oriented, responsible, and eager to learn.
Proficient in Microsoft Excel.
Good communication and teamwork skills.
Able to commit at least 6 months for the internship.
Compensation and benefits:
Internship allowance (salary negotiable).
Parking allowance: 350,000 VND/month.
Opportunities to work and learn from top industry professionals.
A professional, creative, and friendly working environment.
Opportunities for career development and personal skill enhancement.
Support in providing documents and company stamps for internship reports.
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