DOCUMENTATION
INTERN / TRAINEE
Location: Hoan Kiem District, Hanoi
Working hours: 8:30 AM - 5:30 PM | Mon - Fri
6-Month
Training Program
This
position is part of a structured 6-month training program designed to
develop practical skills in Supply Chain Management and Logistics
Documentation.
Selected
candidates will progress through two stages:
Stage 1 -
Documentation Intern (First 3 months)
Receive hands-on training and
mentorship
Support the team with basic
documentation and administrative tasks
Learn company SOPs, logistics
systems, and shipment documentation processes
Stage 2 -
Documentation Trainee (Next 3 months)
Take on greater responsibility
in shipment documentation
Work more independently under
supervision from senior team members
Develop deeper knowledge of
logistics operations and client documentation requirements
Candidates
who successfully complete the full 6-month program may be offered a
full-time official position, subject to performance and business needs.
This program
is open to fresh graduates, final-year students majoring in business-related
fields, as well as career changers interested in Supply Chain Management
and Logistics.
Company
Introduction
INTRAL ([protected info]) has been a provider of international trade and logistics
management services since 1987.
Over the
years, INTRAL has continued its tradition of delivering innovative and
cutting-edge supply chain management, transportation, and sourcing services.
Today,
businesses of all sizes depend on INTRAL's distinctive professional services
and proprietary technology to manage their international supply chains,
including:
Purchasing and global sourcing
Order processing
4PL and 3PL services
Freight forwarding
Warehousing and shipment
tracking
Customer service and regulatory
compliance
We are
currently seeking a Documentation Intern / Trainee to join our Documentation
Team at our Vietnam Representative Office located on Ly Nam De Street,
Hoan Kiem District, Hanoi.
Responsibilities
Collaborate with the team to maximize
productivity and ensure deadlines are met according to company
procedures
Complete tasks delegated by the line
manager
Obtain required information to generate
and send documentation to clients in a timely manner according to SOP
Assist with documentation
processing and monitoring to support client needs
Research and review data, identify deficiencies or
errors, and correct any incompatibilities to ensure accurate documents
Monitor shipment status and take appropriate action
(identify issues, interact with relevant parties, track, trace, and follow
up)
Maintain files and records of
import/export shipment documentation
Perform administrative tasks
such as research and email communication
Maintain strict client
confidentiality
Requirements
Fresh graduates, final-year
students, or career changers with business-related majors
Excellent English reading and
writing skills
Ability to work under
pressure and meet deadlines with strong attention to detail
Ability to work independently,
following instructions and standard procedures
Strong multi-tasking and
problem-solving skills
Proactive attitude with willingness to improve
efficiency for yourself and the team
Immediate availability is
preferred
Benefits
Opportunity to work in
English in a dynamic American company
Public holiday bonuses
Company outings and team events
Flexible working hours and opportunity to work from
home upon approval by line manager
Monday - Friday working schedule
Friendly team atmosphere
Open office and relaxed dress
code
Career growth and internal
promotion opportunities
For
Full-Time Employees
Candidates
offered a full-time position after the program will receive:
Social Insurance, Health
Insurance, and Unemployment Insurance (as required by law)
Premium health insurance
Performance bonus + 13th month
salary
Allowances (Lunch, Phone,
Transportation, Responsibility, etc.)
Recruitment
Process
Interested applicants should
submit their CV in English to INTRAL Vietnam Careers
<[protected info]>, clearly indicating the position
applied for in the email subject line.
Applications submitted through other channels will not be considered.
Shortlisted applicants will be
asked to complete the Company Employment Application Form.
Selected candidates will be
contacted for an initial phone screening.
Candidates progressing further
will be invited for an in-person interview.
Prior to the interview,
shortlisted candidates will be asked to complete a written assessment.
Final-round candidates will be
invited to attend a final interview.
Due to the
high volume of applications, only shortlisted candidates will be contacted.