HR & Admin Executive

1. HR Operations & Administration
Perform daily HR operational tasks to ensure all HR functions run smoothly and efficiently.
Coordinate end-to-end onboarding and offboarding processes to provide a positive experience for new hires and departing employees.
Maintain accurate personnel records and ensure legal compliance in all documentation.
2. Labor Contract Management
Manage the full process of labor contract administration, including drafting, signing, renewal, and record-keeping in line with Vietnamese labor law and internal policies.
3. Performance Management
Implement and support the company's performance review processes, including: 1-month and 2-month probation evaluations, 360-degree reviews, Annual performance appraisals,...
4. Personal Income Tax (PIT) & Tax Dependents
Ensure compliance with PIT regulations, including monthly declarations and year-end finalizations.
Handle the registration and adjustment of tax dependents.
Provide guidance to employees on tax-related matters.
5. Social Insurance
Administer social, health, and unemployment insurance processes: employee registration, updates, benefit claims, and monthly reconciliation with government authorities.
6. Personal Health Insurance
Oversee the full cycle of the company-sponsored health insurance package, including: Sourcing and negotiating with insurance providers, annual contract renewal and budget tracking, employee enrollment and benefit claims, employee support and issue resolution.
7. Payroll Administration
Manage end-to-end payroll operations: salary calculations, overtime, allowances, deductions, and PIT.
Ensure accuracy, confidentiality, and compliance with labor laws and company policies.
Coordinate with Finance for payroll disbursement and reporting.
8. Policy & Procedure Updates
Review and update HR policies, guidelines, and procedures regularly.
Ensure alignment with labor regulations and internal standards.
Communicate updates effectively across the company.
9. Trade Union Collaboration
Work with the Trade Union to organize company events, staff welfare programs, and employee engagement initiatives.
10. Administrative Support (20%)
Process monthly payments for recurring office expenses (e.g., rent, internet, utilities).
Maintain office cleanliness, organization, and equipment functionality.
Track guest in-out records and prepare related reports.
Coordinate general office logistics and support daily operations.
11. Other tasks as assigned by Manager