HR Admin Executive

About the Role
We are looking for a capable, honest, and thoughtful HR & Admin Executive to support our Ho Chi Minh office.
The main focus of this role is office administration: keeping daily operations running smoothly, taking care of office needs, and making sure tasks are completed properly and on time. You will also support local HR activities in close coordination with our HR team in Da Nang and report to the management team mainly based at our Da Nang headquarters.
We are looking for someone with good judgment and a strong sense of responsibility. Just as important, we value humility, patience, and care in how you work with people. You should be comfortable taking initiative, open to feedback, and willing to handle both larger responsibilities and small everyday tasks.
What You Will Do
1. Office Administration & Facilities
Manage daily office operations and keep the workplace clean, comfortable, organized, and well-equipped.
Work with building management, vendors, and service providers to resolve office issues and follow up on maintenance and repairs.
Manage office supplies, pantry items, and equipment inventory, making sure items are available when needed.
Source vendors, compare quotations, and arrange purchases within approved budgets and company procedures.
Track administrative expenses and prepare accurate invoices, payment requests, and supporting documents for the accounting team.
Maintain office records, service contracts, insurance documents, and renewal schedules.
Coordinate with the IT team on equipment requests, setup, maintenance, and asset handovers.
Support office setup, moves, or renovation projects, including vendor coordination and progress checks.
2. General Affairs & Coordination
Arrange business travel, accommodation, and transport when needed.
Welcome visitors and support meeting arrangements, deliveries, and other office logistics.
Organize internal events, celebrations, and team activities with attention to both the budget and employee experience.
Act as a reliable local contact for office matters and keep the relevant teams informed.
Prepare regular updates on office needs, expenses, and pending matters for the management team in Da Nang.
Identify practical ways to improve office operations and follow through on agreed actions.
3. HR Support
Coordinate onboarding and offboarding with the HR team, including workplace preparation, office introductions, asset handovers, and required documents.
Maintain accurate employee records, attendance, and leave information with care and confidentiality.
Support recruitment through job postings, candidate communication, and interview scheduling.
Help employees with routine HR questions and connect them with the right person when further guidance is needed.
Support employee engagement, internal communication, and training arrangements.
Follow company HR procedures and work closely with the Da Nang HR team to keep information and practices consistent across offices.
Listen to employee concerns respectfully and raise sensitive matters with the appropriate HR or management contact.