Recruitment & Training: Support posting job ads across channels, screening candidate CVs, scheduling and sending interview invitations, and welcoming candidates for interviews at the office.
Onboarding & Offboarding: Support procedures to welcome new employees (preparing workstations, registering parking passes) and assist with offboarding procedures when employees leave (retrieving parking cards, checking handovers of workstations/basic assets).
Data Management: Input, update, and archive HR records (both hard and soft copies) to ensure accuracy and confidentiality.
Correspondence & Documentation: Manage incoming and outgoing official dispatches, systematically classify and archive documents, and support drafting internal announcements and basic administrative documents.
Purchasing & Asset Management: Manage, inventory, and track periodic orders for office supplies, daily necessities, and office equipment.
Office Management: Support monitoring cleanliness, security, and maintaining a neat, comfortable workspace.
Cost Management & Payment Procedures: Support tracking incurred administrative expenses, creating advance requests, collecting and verifying VAT invoices/vouchers, and executing settlements and reimbursements for office operations and event expenses.
As an HR Admin Intern, you will coordinate with the HR department to perform administrative management tasks, document archiving, recruitment process support, operational cost tracking, and employee care. Work tasks are flexibly allocated across different phases of the month (early month: onboarding new hires & cost advances; mid-month: document processing, recruitment & events; end of month: timekeeping & cost settlements), with close guidance from your Line Manager.
Office 2: 09 Hoa Cau Street, Cau Kieu Ward, Ho Chi Minh City
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