HR Admin & Receptionist Trainee (Hanoi Office)VPĐD HCP Healthcare Asia Pte., LTD.

JOB PUPOSE
This role is to support for administration work and receptionist tasks for Hanoi office to ensure office services and administration are well arranged in a professional and collaborative manner.
KEY ROLE AND RESPONSBILITIES
1. Take charge of administration work
- Contact with Landlord to inform and handle any problems arising. Follow up office leasing services performed by the landlord.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
- Maintain daily provision of facilities and services to the company including office keys, taxi cards & office equipments (LCD, Laptop, video-conference etc.). Follow up stock of stationery for the office. Purchase office equipment. Make business cards, envelops, letterhead for office.
- Arrange/ coordinate for HR engagement activities/ events, or other HR activities if any.
- Prepare properly payment documents for all office related services.
2. Undertake tasks of a receptionist
- Answer & transfer phone calls in a professional & polite manner. Assure a warm and friendly voice on the phone. Take messages accurately & in detail if requested. Be professional, courteous, warm, friendly in every interaction whether it is on phone or in person. Maintain the company's telephone directory.
- Handle all incoming and out-going mails and couriers. Keep record of all incoming and outgoing correspondence.
- Assure a warm, friendly & professional welcome to guests/visitors/internal staffs. Assure the tidiness of meeting room & reception area. Control access into the office.
3. Perform some clerical duties
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Support to perpare tender documents if needed (follow the instruction from related team)
- Effectively translate key documents in both Vietnamese and English. May be asked to perform other clerical duties like typing and data entry sometimes. May perform other tasks as assigned & required