HR and Admin Officer

Mô tả Công việc
About Phuc Sinh Corporation
Phuc Sinh Corporation is one of Vietnam's leading exporters of premium agricultural commodities - including pepper, coffee, cashew nuts, cassia, star anise, chili, and desiccated coconut - with over 20 years of experience supplying global markets across Europe, the USA, Asia, and beyond. With a strong commitment to quality (BRC, HACCP, ISO 9001:2015 certified) and sustainability (Rainforest Alliance), we are a fast-growing corporation with multiple subsidiaries and factories across Vietnam. Our team is the backbone of everything we do, and we invest in people who are motivated, sharp, and ready to grow with us.
Role Overview
We are looking for a proactive and detail-oriented HR & Admin Officer to support the daily administrative and human resources operations of the Company. In this role, you will manage office facilities and administrative services, support core HR processes such as onboarding, offboarding, and personnel records, coordinate visa and travel arrangements for staff, clients and partners, help organize internal events and culture-building activities, and maintain the Company's administrative and legal documentation. This is a hands-on, cross-functional role suited to someone who is well-organized, responsive, and comfortable coordinating with multiple departments and external parties.
Key Responsibilities
Administrative Operations
- Manage the office, facilities, equipment, assets, and consumable supplies.
- Track procurement needs, quotations, and vendor selection; control administrative costs.
- Manage administrative service contracts (cleaning, maintenance, security, courier, drinking water, office supplies, etc.).
- Monitor office maintenance and repairs; coordinate to resolve issues as they arise.
- Manage meeting rooms, company vehicles, and the usage schedule of shared assets.
- Process payments and payment requests; maintain related records.
- Conduct periodic asset inventories and update asset management data.
HR Operations
- Carry out onboarding and offboarding procedures in accordance with Company process.
- Prepare personnel files, labor contracts, and related forms.
- Update employee information in the HR system.
- Support the roll-out of performance evaluations, training programs, and internal communications.
- Assist with recruitment activities as assigned.
- Maintain personnel records and ensure compliance with labor law requirements.
External Affairs & Travel Support
- Support the preparation of visa applications, invitation letters, sponsorship letters, and other immigration procedures for staff, clients, and partners.
- Liaise with Embassies, Consulates, VFS, and other service providers as needed.
- Coordinate flight, hotel, and transportation bookings for business trips.
- Prepare arrangements for welcoming domestic and international guests and partners.
Corporate Events & Culture
- Coordinate conferences, seminars, training sessions, and internal events.
- Implement corporate culture programs and employee engagement activities.
- Prepare logistics for meetings, client receptions, and Company events.
Records & Document Management
- Draft, issue, and archive documents in accordance with Company regulations.
- Manage administrative files, legal documents, and internal records.
- Track incoming and outgoing correspondence and related documentation.
Cross-Department Coordination
- Act as the focal point for coordinating administrative services with other departments.
- Track the progress of assigned tasks.
- Prepare periodic and ad-hoc reports as required by management.