HR Cum Admin Officer

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• Location: 06th Floor, 3D Center, No 3 Duy Tan Street, Cau Giay, Hanoi
• Working hours: Monday - Friday, 8:30 AM - 5:30 PM (Saturday is assumed as WFH).
• Salary range: Negotiable
We are looking for a dedicated HR cum Admin Officer to join our team. You will handle a wide range of human resources operations and general administrative duties to ensure smooth daily office operations and a productive working environment.
Human Resources (HR)
• Recruitment: Support end-to-end recruitment processes including job posting, CV screening, scheduling interviews, and candidate communication.
• Onboarding & Offboarding: Prepare employment contracts, manage new hire onboarding checklists, set up workspace/accounts, and handle offboarding procedures.
• C&B & Compliance:
Collect and record timesheet, leave and overtime for all employees in the company and provide correct data to support the calculation of monthly payroll, social insurance (SI/HI/UI), and personal income tax (PIT).
Work with government departments to submit SMUI and PIT documents to ensure benefits and obligations for employees.
To handle process of insurance reimbursement for employees.
• Employee Relations: Maintain employee records (hard and soft copies), update HR databases, and assist in organizing internal events or engagement activities.
• HR reports: Maintain, prepare and submit HR reports that company must follow as Law and regulations.
Administration (Admin)
• Office Operations: Manage office supplies, stationery, pantry items, and equipment maintenance. Work with building management and vendors.
• Document & Data Management: Handle incoming/outgoing correspondence, courier services, and manage archiving/filing systems.
• Logistics & Events: Assist in organizing company meetings, workshops, team-building events, and year-end parties.
• Travel & Facilities: Support business travel arrangements (booking flights, hotels...) and maintain a clean, safe, and professional office environment.
Prepare necessary resources for domestic and overseas business/ training trips
• Support foreigners to apply visa, visa extension, work permit, temporary residence card, register e-sim, etc.
• Carry out procedures to update enterprise registration certificate, authorization letters, company regulations, operating regulations (if any).
• Prepare documents for state agency inspection (e.g., Social Insurance, HEZA, DOLISA, Tax departments.
*Other tasks to be assigned by team leader.