- Regulatory Compliance: Ensure all exports meet international trade regulations, including documentation, customs compliance, and export controls.
- Documentation Management: Prepare and review export documentation such as Export Declarations, Certificates of Origin, and Bills of Lading, Fumi, Phytosanitary,..
- Gather necessary shipping information from Accounts, QA,
Purchasing, and Packing departments, including goods dimensions, and list of forest products.
- Prepare and generate Commercial Invoices (CI) and Packing Lists (PL) using SAP system.
- Send signed documents to forwarder to make customs declaration sheet, check draft CDS and send final CDS to account to issue VAT on the same day
- Create and process Shipping Instructions (SI) and Verified Gross Mass (VGM) for Bill of Lading (B/L) submission.
- Documentation Handling:
- Confirm draft documents with customers and instruct forwarder to obtain original shipping documents.
- Record all shipping documents and maintain files.
- Send one set of shipping documents to the Accounts department.
- Dispatch original documents to customers/forwarder via DHL.
- Coordination: Collaborate with clients to ensure smooth export operations.
- Problem Resolution: Address and resolve any issues related to export shipments, including delays, documentation errors, and compliance issues.
- Record Keeping: Maintain accurate records of all export transactions and documentation for auditing and reporting purposes.
- Process Improvement: Identify and implement improvements to the export process to enhance efficiency and reduce costs.
- Perform other duties assigned by Custom & Shipping Manager
- Bachelor's degree in Business, Logistics, Supply Chain Management, or a related field.
- 3+ years of experience in export operations or a similar role.
- Strong knowledge of export regulations, customs procedures, and documentation requirements.
- Organizational and problem-solving skills.
- Proficiency in Microsoft Office Suite and export management software.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy in handling shipping documents.
- Priority for candidate had been used SAP system.
- Honest, hardworking, and able to work under pressure.
- English level: read, writing, speak.